CALL TO ORDER
The meeting was called to order at 7:10 p.m. by
President Jason Johnson. Also present were Board members Ross
Fife, Sheila Haulter, Al Holowinski (Secretary), Mark Kramer (Vice
President), and Clyde Simmons (Treasurer). Also present was community
manager John O'Connor of Pristine Communities, Inc. President
Johnson noted there was one vacant board position due to resignation.
VERIFICATION OF QUORUM & PROOF OF NOTICE OF MEETING
President Johnson introduced the Board members present,
noted there was a quorum, and affirmed proof of notice of the
annual meeting. He also thanked those owners present for attending.
PRESENTATIONS BY TOWN OF CASTLE ROCK REPRESENTATIVES
President Johnson introduced Rob Hanna of the Town
of Castle Rock Parks and Recreation Department, who made a short
presentation, handed out fliers, and answered questions about
the proposed recreation center. Councilman Herb Teets provided
additional comments on council meetings, revenue, traffic and
drainage issues, and converting private roads to public roads.
APPROVAL OF 2002 ANNUAL MEETING MINUTES
After review of the 2002 annual meeting minutes,
motion to approve the January 9, 2002, minutes was made, seconded,
and passed unanimously. The minutes will be posted on the website.
PRESIDENT'S REPORT
President Johnson's presentation of "2002 Year
in Review" covered the following issues:
-
Election of officers
-
Audit/Review of financial records
-
Analysis of reserve account
-
Contracts for landscaping, flowers, property
management, sweeping, and snow removal
-
Plum Creek HOA web site
-
Pines-streets and Tract "F"
-
Replacement of trees and shrubs in greenbelt
-
Pruning of trees in greenbelt
-
Winter watering program
-
Right turn from Plum Creek Parkway to Plum
Creek Boulevard
FINANCIAL REPORT
Mr. O'Connor reviewed key points of the 2002 year-end
financial statements, as follows:
| |
Budgeted |
Actual |
| Revenue |
$140,792 |
$139,476 |
| Operating Expense |
140,236 |
125,650 |
| Net Operating Income |
$556 |
$13,826 |
Mr. O'Connor reported that maintenance of Plum Creek
Boulevard comprises the majority of operating expenses (37% for
landscaping and 12% for utilities). He reviewed the other operating
expenses and provided a comparison to the 2003 budget. He noted
that the water feature was the only item budgeted in 2003 that
was greater than 2002.
ELECTION OF DIRECTORS
President Johnson opened the floor to nominations,
but there were none. Motion was made, seconded and passed unanimously
to close the nominations. Additional motion was made, seconded
and passed unanimously to elect the three candidates on the ballot,
Ross Fife, Jason Johnson and Mark Kramer, by acclamation. It was
noted that the board would appoint the vacant board position at
a later date.
NEW BUSINESS
Front Entrance Water Feature-Discussion was
held concerning the front entrance water feature. Due to the high
cost for complete repairs, alternate plans for the water feature
were also discussed, including modified repairs (i.e., a smaller
water feature) and landscaping (i.e., xeriscaping). Various ideas
were discussed concerning how to obtain input from the residents
to help the board reach a decision on this important community
issue; including a straw poll, special meeting, postcard mailing,
and/or assistance through subassociation surveys. The board will
place this issue on the agenda for additional discussion at the
next meeting.
Basketball Goals-Discussion was held concerning
portable basketball goals and whether to change or eliminate the
current language in the ACC guidelines. Following discussion and
a straw vote of the owners present, the board determined to leave
the current language as is. The complete text follows:
2.10 Basketball Backboards. Backboards
which are mounted to the garage or pole mounted are not approved.
Committee approval is required for all portable basketball goals.
These are defined as those commercially manufactured with large
bases for counter-balance, wheels for mobility, and engineered
for relative ease of removal.
a) Location must be adjacent to the edge of the driveway and
minimum of ten (10) feet from the street. Locating the portable
basketball goals on streets, sidewalks, or right of way is prohibited.
b) Portable freestanding basketball boards may be conditionally
approved if reasonably placed for play and when not in use,
stored out of view from the street for aesthetic purposes.
HOMEOWNER FORUM
The homeowner forum covered the following issues:
-
Difference between administrative and management
fees
-
Antennas
-
Lights on new building being constructed
-
Medved PA system and lights
-
Responsibility for sidewalk repair
-
Trash
ADJOURNMENT
At 8:25 p.m., a motion was made, seconded, and passed
unanimously to adjourn the meeting.
NEXT MEETING-Regular board meeting
on Wednesday, February 12, 2003, 7:00 p.m. at Plum Creek Country
Club, in the Plum Room.