CALL TO ORDER
& VERIFICATION OF QUORUM
The meeting was called to order at 7:00 p.m. by
John O'Connor of Pristine Communities, Inc. Also present were
Board members Ross Fife, Tom Flenner, Christine Foote, Al Holowinski,
Jason Johnson, Mark Kramer and Dave Watts. Mr. O'Connor noted
there was a full quorum.
ELECTION OF OFFICERS
The following board officers for 2005 were elected:
President Jason Johnson
Vice President Tom Flenner
Treasurer Mark Kramer
Secretary Christine Foote
It was noted that the minutes of the January 12,
2005, annual meeting would be reviewed by the board and approved
at the 2006 annual meeting.
President Johnson chaired the remainder of the meeting.
APPROVAL OF NOVEMBER 10, 2004, MINUTES
Motion was made, seconded, and passed unanimously
to approve the November 10, 2004, minutes, as presented. The minutes
will be posted on the website.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the January
2005 financial statements, as follows:
- Income year-to-date $ 11,653 budgeted $ 12,412 actual
- Operating expense year-to-date $ 6,983 budgeted $ 5,847 actual
- Net operating income year-to-date $ 4,670 budgeted $ 6,565 actual
Mr. O'Connor also reviewed for the board the status
of several delinquencies.
OLD BUSINESS
Pilot Project for Netafin Irrigation System-Mr.
O'Connor reviewed for the board the proposal to do a pilot project
for the Netafin irrigation system, which would be placed under
the sod in one zone only. The monitored results will enable the
board to evaluate the future replacement of the entire current
irrigation system. Discussion was held and Mr. O'Connor responded
to several questions from the board. It was noted that Douglas
County Maintenance and Repair (DCMR) had submitted a bid for the
pilot project installation and the board voiced its consensus
that DCMR would provide a quality job at a fair price. President
Johnson noted that a committee would be appointed to work with
DCMR on this project. As additional due diligence, Mr. O'Connor
was requested to determine if there was a comparable product on
the market, and also to clarify if the system could be placed
under flowerbeds. He was also asked to contact the Town of Castle
Rock regarding their level of interest in participating with Plum
Creek in the installation costs of the Netafin irrigation system.
Motion was made, seconded, and passed unanimously
to approve the Netafin pilot project, with the request to obtain
a second bid for the installation prior to beginning any work.
Pet Pick-up Stations-Mr. O'Connor reported
that two new pet pick-up stations had been installed along Mount
Royal Drive.
Appreciation Gift-Mr. Johnson reported that
he had not yet been able to locate the desired type of appreciation
gift (with a "plum" motif) that had been previously
discussed. He will continue to try to obtain such an item to use
as a board "thank you" gift.
NEW BUSINESS
Modify Bylaws on Quorum Percentage-Mr. O'Connor
advised the board that Rich Johnston, association counsel, would
prepare an amendment to the bylaws for consideration by the board.
This amendment would modify, from 25% to 10%, the quorum percentage
of homeowners required to be present and/or represented by proxy
in order to hold the annual meeting.
At the March 9, 2005, meeting, the board will
discuss this amendment to the bylaws. These February 9 minutes
will be posted on the website in their draft form to serve as
notice to homeowners regarding this proposed amendment.
Website-It was noted that the link problem
on the website had been corrected. It was also noted that the
association bylaws, which are not in electronic form, would be
scanned and posted on the website.
Reimbursement for Median Damages-Mr. O'Connor
reported that Advanced Concrete Construction, Inc. had reimbursed
the association for damages to the median while working for the
Town of Castle Rock. It was noted that Mr. O'Connor sent a letter
of thanks to the Town for their assistance in securing this payment.
Trains-A question was raised concerning the
types of trains and cargo that pass through Plum Creek and Castle
Rock. Mr. O'Connor responded that 95% of trains were coal trains.
He added that in the event of an accident, authorities have a
"reverse 911" system in place to notify area residents
of any impending danger.
ADJOURNMENT
At 7:45 p.m., a motion was made, seconded, and passed
unanimously to adjourn the meeting.
NEXT MEETING-Wednesday, March 9, 2005, at 7:00 p.m.
at Philip S. Miller Library, 100 South Wilcox Street.