CALL TO ORDER &
VERIFICATION OF QUORUM
The meeting was called to order at 7:00 p.m. by John O'Connor
of Pristine Communities, Inc. Also present were Board members
Al Holowinski, Jason Johnson, Mark Kramer, and Clyde Simmons,
as well as newly elected Board members Sheila Haulter and Mark
Richards. Board member Bobbie Van Horn was absent. Mr. O'Connor
acknowledged the board members present, welcomed the new board
members, and noted there was a quorum.
ELECTION OF OFFICERS
The following board officers for 2002 were elected:
President Jason Johnson
Vice President Mark Kramer
Treasurer Clyde Simmons
Secretary Bobbie Van Horn
It was noted that the minutes of the January 9,
2002, annual meeting would be approved at the 2003 annual meeting.
HOMEOWNERS FORUM
There were no homeowner issues.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the January
2002 financial statements, as follows:
- Income year-to-date $12,300 budgeted $12,100 actual
- Operating expense year-to-date $ 9,500 budgeted $ 5,000 actual
- Net operating income year-to-date $ 2,800 budgeted $ 7,100 actual
Mr. O'Connor noted that no unusual expenses were
incurred in January. He reported that 240 homeowners have participated
in the annual payment discount program. The amount of discount
was $8,000 budgeted compared to $7,200 actual, for an $800 positive
budget variance.
Delinquencies-Mr. O'Connor provided a list of delinquencies
as of January 31, 2002, which indicated those accounts that have
been referred to the association's attorney for action.
OLD BUSINESS
Satsuma Landscaping Violation-After discussion,
motion was made, seconded and passed unanimously to have Mr. O'Connor
send a notice that the board recognizes that the owner has received
the board's previous notice regarding fines effective November
15, 2001, and appreciates his written response. However, the board
requests his appearance at the next board meeting with a schedule
for completion and a contract for landscaping work. If the owner
does not appear, the matter will be referred to the association's
attorney for action.
Mount Royal Drive Completion Violation-After discussion, motion
was made, seconded and passed unanimously to have Mr. O'Connor
send a notice that the board requests a written schedule for completion
of the home, including landscaping, by the next board meeting.
Pending receipt of this schedule, the board would waive fines
previously imposed due to completion of exterior requirements
within a 30-day period of the original deadline given.
NEW BUSINESS
Private Street Conversion-Mr. O'Connor reported
that the Pines Association had made application to the Town of
Castle Rock to convert their private streets to public streets.
The application was passed by a resolution of 5-1 to convert the
streets. This issue will now need to be ratified by the sub-association
homeowners, and the required signage, lighting and repair work
is expected to be completed within 60 days.
The board recommended that if any other sub-association
wants to pursue the process of changing their private streets
to public streets, they should make application in the form of
a letter to the Public Works Director. President Johnson stated
that the Pines Association board would share the guideline information
with interested parties.
Boulevard Landscaping-After discussion, the board
agreed to appoint a two-person committee to meet with Duane Farnsworth
of Douglas County Maintenance and Repair, Mr. O'Connor, and a
representative of the Public Works Department. President Johnson
requested the committee make a preliminary report to the board
at the April board meeting.
Board members Mark Kramer and Bobbie Van Horn were
appointed to the committee. Mr. Kramer requested they receive
a clean copy of the original master plan for the boulevard landscaping,
which Mr. O'Connor will provide.
It was noted that $20,000 is budgeted in 2002 for
this item and the town should have no objections, as the landscaping
would be low-growing shrubs.
The water feature issue was raised as it relates
to the boulevard landscaping. Mr. O'Connor advised that Mr. Farnsworth
has agreed to measure the water usage in the spring and evaluate
the issue at that time (at no charge to the association). Mr.
O'Connor added that any repairs to the water feature would come
out of reserve funds, not operating funds.
Homeowner Directory-The suggestion was made to contact
each sub-association for their owner roster for names and addresses;
phone numbers would only be included if owners authorized their
number to be listed. Additionally, homeowner Mildred Simmons has
volunteered to collect information as needed. It was also noted
that the association's attorney would be asked for his input on
this matter. After discussion, it was determined to table any
decision on this issue to the next board meeting.
Website-Mr. O'Connor advised the board that the
suggestion had been made for sub-association board meeting times
and locations to be listed on the association's website. The board
had no objection to this request, and Mr. Kramer will add this
information to the website at www.plumcreekhoa.com.
ADJOURNMENT
At 7:50 p.m., a motion was made, seconded, and passed
unanimously to adjourn the meeting.
NEXT BOARD MEETING-Wednesday, March 13, 7:00 p.m.
at Plum Creek Country Club, in the Plum Room.