CALL TO ORDER & VERIFICATION OF QUORUM
The meeting was called to order at 7:00 p.m. by
John O'Connor of Pristine Communities, Inc. Also present were
Board members Ross Fife, Al Holowinski, Mark Kramer, and Clyde
Simmons. Board members Sheila Haulter and Jason Johnson were absent.
Mr. O'Connor noted there was a quorum.
ELECTION OF OFFICERS
The following board officers for 2003 were elected:
President Mark Kramer
Vice President Ross Fife
Treasurer Al Holowinski
Secretary Clyde Simmons
It was noted that the minutes of the January 8,
2003, annual meeting would be reviewed by the board and approved
at the 2004 annual meeting.
President Kramer chaired the remainder of the meeting.
APPROVAL OF DECEMBER 11, 2002, MINUTES
Following discussion, motion was made, seconded,
and passed unanimously to approve the December 11, 2002, minutes.
The minutes will be posted on the website.
HOMEOWNERS FORUM
Two homeowner issues were discussed:
- Noncompliance of the basketball backboard regulation
- Clarification of the annual meeting straw poll and proxies
The homeowners forum was closed.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the January
2003 financial statements, as follows:
- Income year-to-date $ 12,100 budgeted $ 12,200 actual
- Operating expense year-to-date $ 6,300 budgeted $ 2,500 actual
- Net operating income year-to-date $ 5,800 budgeted $ 9,700 actual
Mr. O'Connor noted that February expenses should
duplicate January expenses.
Mr. O'Connor reviewed one serious delinquency, which
is now pending foreclosure. He advised the board that the association
dues and attorney fees that have accrued on this account totaling
approximately $1,800 would be written off.
OLD BUSINESS
Enforcement of Basketball Backboard Regulation-Detailed
discussion was held concerning this issue, specifically regarding
the written legal opinion provided by attorney Rich Johnston.
The board requested that Mr. O'Connor draft a letter to be sent
to homeowners with permanent backboards in violation of this regulation,
which will be reviewed at the next meeting.
NEW BUSINESS
Town of Castle Rock Redistricting-Mr. O'Connor reviewed
the planned redistricting and its affect on the Plum Creek subdivision;
specifically, that future representation on the Town Council could
become a homeowner from another subdivision.
Proposal for 2002 Audit-Mr. O'Connor reviewed a
proposal by Larry O'Donnell, CPA, to prepare the 2002 audit.
Following discussion, motion was made, seconded,
and passed unanimously to have Mr. O'Donnell prepare the 2002
audit at an estimated cost of $1,150 to $1,250.
Proposal for 2002 Tax Returns-Mr. O'Connor reviewed
a proposal by Karl Denton, CPA, to prepare the 2002 tax returns.
Following discussion, motion was made, seconded,
and passed unanimously to have Mr. Denton prepare the 2002 tax
returns at an estimated cost of $250 to $350.
2003 Annual Discount Program-Mr. O'Connor reported
that there was better-than-anticipated participation in this year's
annual discount program. He noted that 2002 participation was
240 homeowners and 2003 increased to 300 homeowners.
Highland Estates-Mr. O'Connor reviewed the application
for development of Highland Estates, which will include homes
in the $350,000-450,000 range and will be part of the Plum Creek
North Master Association.
Fairway #9-Mr. O'Connor reviewed the application
for development of Fairway #9 Filing 1 Second Amendment, which
will include 7 lots to be developed by Western Eagle (currently
constructing two homes on Mount Royal Drive).
Proposed Water Feature Letter-Mr. O'Connor requested
the board review the proposed water feature survey letter to homeowners
and provide their comments to him.
Refreshments at Annual Meeting-The suggestion was
made to provide refreshments at the annual meeting.
Drought Issue-Brief discussion was held concerning
the anticipated drought issue and its affect on the Plum Creek
subdivision.
ADJOURNMENT
At 7:55 p.m., a motion was made, seconded, and passed
unanimously to adjourn the meeting.
NEXT MEETING-Wednesday, March 12, 2003, 7:00 p.m.
at Plum Creek Country Club, in the Plum Room.