CALL TO ORDER
The meeting was called to order at 7:00 PM by President
Jason Johnson. Also present were Board members Mark Kramer (VP),
Kim Rennecker, Bobbi Van Horn, Clyde Simmons, Al Holowinski and
John O'Connor of Pristine Communities, Inc.; absent was member
VERIFICATION OF QUORUM
The President noted the members present and absent.
ELECTION OF OFFICERS
President Johnson presented a slate of candidates
for the officer positions for the coming year. The slate is as
Bobbie Van Horn
The floor was opened for additional nominations
and none were made. A motion was made, seconded and passed to
elect the slate of candidates presented by acclamation.
Homeowner David Boyce, 1946 Five Iron Drive, requested
that he wanted to review the financial records of the Association
and also the architectural plans for several homes in Champions
Court. President Kramer requested that Mr. Boyce clarify his request
and also the purpose of the request. Mr. Boyce stated that he
just wanted to review all of the documents. He was advised that
he must submit a written request with specific records identified
and arrangements would be made for him to review those records
at either Pristine Communities or the storage unit that houses
Homeowner Mildred Simmons , 1988 Champions Circle,
requested the Board of Directors supply the address and telephone
number of Pristine Communities so that homeowners can contact
John O'Connor. John O'Connor stated that the address of Pristine
Communities, P.O. Box 124, Castle Rock CO 80104 is provided on
all correspondence and also on the payment coupon booklet. The
telephone number of 303-663-3615 is also provided on each monthly
Board member Johnson advised the Board that the
settlement offer on the Arini matter had been forwarded by the
Association'' attorney to Mr. Arini'' attorney.
Mr. O'Connor presented the Board with the draft
audit for 1999 that was recently completed by the accounting firm
of L.K. Denton & Co. The audit report did not identify any deficiencies
Mr. O'Connor also presented the Board with a recap
of financial activities for the year 2000 to clarify several errors
that were made by Clyde Simmons in his report to the homeowners
at the annual meeting in January. First, Mr. Simmons based his
report on an opening 2000 figure of January 31, 2000 rather than
the correct figure of January 1, 2000. This error resulted in
a $37,000 variance in the report. Mr. Simmons also reported that
several Certificates of Deposit had "been cashed in" during the
year 2000. It was clarified that all funds of the Association
other than the operating checking account are managed by the investment
firm of Dain Rauscher. During 2000 several CDs' matured and Dain
Rauscher decided to reinvest the funds in money market instruments
to obtain the maximum earnings on the funds. Mr. Simmons also
reported that no audit had been conducted for 1999 and in reality
the Board had retained L.K. Denton in the summer of 2000 to conduct
an audit of the 1999 calendar year and that is the report that
was presented to the Board at this meeting.
Vice President Van Horn asked several questions;
1. With regard to the home being constructed by Casa Blanca Homes
at 2635 Mount Royal Drive, When will they obtain a Certificate
of Occupancy and is the contractor adhering to the completion
schedule submitted to the Board? A motion was made, seconded and
passed requesting a letter be sent to Casa Blanca to obtain answers
to these questions.
2. The status of the Phenix Home on Cherry Plum Way was also discussed
and it was requested that a letter be sent to Phenix about the
rocks and dirt in the street.
Board member Johnson provided an update on the drainage
situation in a tract of land that is owned by the Town of Castle
Rock and runs thru The Pines Association just to the north of
Deer Crossing. The tract is known as "Tract F". The Town has promised
to correct the erosion to the ravine in this tract for the past
two years and nothing has been accomplished. The Board of Directors
of The Pines Association has initiated a dialogue with Town administrators
to correct this problem.
A motion was made, seconded and passed to retain
the accounting firm of L.K. Denton & Co to conduct an audit for
the calendar year 2000 with the proviso that the audit must be
completed by June, 30, 2001.
A motion was made seconded and passed to retain
Richard Johnston of the law firm of Tobey & Toro P.C. as legal
counsel for the Association.
Vice President requested that Pristine Communities
Inc. include the following items in the March Board packet (1)
a list of all homeowners delinquent in their assessments (2) a
project list of open items and outstanding violations (3) names
addresses and telephone numbers of Board members (40 copies of
current contracts that the Board has entered into.
A motion was made seconded and passed to include
Mildred Simmon's letter of January 9, 2001 and Councilman Herb
Teets response letter January 16, 2001 with these Minutes.
The Board reviewed a copy of the Minutes of the
Champions Court Homeowners Association Board of Directors meeting
of January 30, 2001 and a motion was made, seconded and passed
that a letter be sent to the Champions Court Board of Directors
admonishing them for the seditious and untrue statements concerning
the ongoing legal action with Mr. Arini. In addition, the Board
of Directors of Champions Court should be put on notice that their
actions may have an adverse effect upon the efforts of the Master
Association to resolve this matter, and further , if it is evidenced
that their continued actions cause the Master Association to incur
additional costs in the settlement of the Arini matter, the Master
Association may proceed for reimbursement of such costs from the
Champions Court Homeowners Association.
NOTE: The Board is desperately seeking a
person to serve as a recording secretary for all Board meetings.
John O'Connor was instructed to place an add in the local newspaper
and also contact local service clubs to solicit an individual
to fill that position. The Board is also appealing to any interested
homeowner. The Association pays $50.00 per meeting for recording
and transcribing the Minutes. If you would be interested in the
position please call John O'Connor at 303-663-3615.
The next Board meeting will be held on March 14,
2001 and will be at the community room of the new Safeway store
beginning at 7:00 p.m.
At 8:45 P.M. a motion was made, seconded and passed
to adjourn the meeting.