CALL TO ORDER
& VERIFICATION OF QUORUM
The meeting was called to order at 7:00 p.m. by
President Jason Johnson. Also present were Board members Tom Flenner
(Vice President), Al Holowinski and Mark Kramer (Treasurer), as
well as John O'Connor of Pristine Communities, Inc. Board members
Ross Fife, Christine Foote (Secretary) and Dave Watts were absent.
President Johnson noted there was a quorum.
APPROVAL OF FEBRUARY 9, 2005, MINUTES
Motion was made, seconded, and passed unanimously
to approve the February 9, 2005, minutes, as presented. The minutes
will be posted on the website.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the February
2005 financial statements, as follows:
- Income year-to-date $ 23,307 budgeted $ 24,592 actual
- Operating expense year-to-date $ 12,117 budgeted $ 8,686 actual
- Net operating income year-to-date $ 11,190 budgeted $ 15,906
actual
Mr. O'Connor also reviewed for the board the status
of several delinquencies.
OLD BUSINESS
Pilot Project for Netafin Irrigation System-Mr.
O'Connor reported on information he had obtained about alternatives
to the Netafin irrigation system: Rainbird is the only other product
on the market, CPS is the sole distributor in the Denver metro
area of the Netafin product, and he attempted to get competitive
bids. True Green and Hoffa Irrigation were the only potential
bidders; however, he noted that these two companies require as-builts
in order to do a proposal, which could not be provided.
Motion was made, seconded, and passed unanimously to proceed with
the Netafin pilot project.
Appreciation Gift-President Johnson stated
that he had located a supplier for a glass plum appreciation gift.
He will report further at the next meeting.
NEW BUSINESS
Modify Bylaws-Mr. O'Connor reviewed for the
board the bylaws amendment drafted by Rich Johnston, association
counsel. He noted the proposed amendment had been posted on the
website and had been mailed to those homeowners who receive hard
copies of the minutes, which constituted proper notice to owners.
This amendment would modify, from 25% to 10%, the quorum percentage
of homeowners required to be present and/or represented by proxy
in order to hold the annual meeting. In addition, the fiscal year
would be amended to begin on January 1 and end on December 31.
Motion was made, seconded, and passed unanimously
to approve the amendments, as presented. The amended bylaws will
be posted on the website.
2003 Audit Report-Mr. O'Connor reviewed for
the board the 2003 audit report prepared by Larry O'Donnell, CPA.
Discussion was held regarding the results and cost of services.
Motion was made, seconded, and passed unanimously
to accept the 2003 audit report, as presented.
2004 Audit Proposal-Mr. O'Connor reviewed for the board the
proposal for 2004 audit and tax services by Guy Andrus, CPA. Discussion
was held regarding Mr. Andrus' experience and cost of services.
Motion was made, seconded, and passed unanimously
to accept the proposal, as presented. President Johnson signed
the contract.
Annual Discount Program-Mr. O'Connor reported
that 60% of homeowners had participated in the annual discount
program to receive a 10% discount when the annual association
assessments are paid in full by January 31.
Letter to Homeowner to Complete Deck-Mr.
O'Connor was requested to send a letter to a homeowner to complete
construction on their deck, which had been ongoing for two years.
Letter to Homeowner to Remove Fence-Mr. O'Connor
was requested to send a letter to a homeowner who had installed
a homemade electrical fence in violation of the covenants. The
sub-association will also send a similar notice by certified mail.
Landscape Maintenance Contract-Mr. O'Connor
reviewed for the board the three related landscape contracts -
landscape maintenance, flower maintenance and cost of flowers
- submitted by Douglas County Maintenance & Repair (DCMR).
Motion was made, seconded, and passed unanimously
to accept the DCMR contracts for landscape and flower maintenance,
as presented. Approval of flowers will be determined at the next
meeting, subject to board input regarding selection of flowers.
ADJOURNMENT
At 7:20 p.m., a motion was made, seconded, and passed
unanimously to adjourn the meeting.
NEXT MEETING-Wednesday, April 13, 2005, at
7:00 p.m. at Philip S. Miller Library, 100 South Wilcox Street.