CALL TO ORDER
& VERIFICATION OF QUORUM
The meeting was held at an alternate location, the
Safeway Store Community Room. The meeting was called to order
at 7:00 p.m. by President Ross Fife. Also present were Board members
Tom Flenner (Secretary), Al Holowinski (Treasurer), Jason Johnson
(Vice President), Mark Kramer and Dave Watts, as well as John
O'Connor of Pristine Communities, Inc. Board member Sheila Haulter
was absent. President Fife noted there was a quorum.
HOMEOWNERS FORUM
No owners were present, so a homeowners forum was
not held.
APPROVAL OF FEBRUARY 11, 2004, MINUTES
Motion was made, seconded, and passed unanimously
to approve the February 11, 2004, minutes. The minutes will be
posted on the website.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the February
2004 financial statements, as follows:
- Income year-to-date $ 24,400 budgeted $ 25,500 actual
- Operating expense year-to-date $ 11,900 budgeted $ 10,500 actual
- Net operating income year-to-date $ 12,500 budgeted $ 15,000
actual
Mr. O'Connor also reviewed for the board the status
of several delinquencies.
OLD BUSINESS
There was no Old Business to discuss.
NEW BUSINESS
Architectural Control Committee (ACC)-Discussion
was held regarding the structure of the committee, its future
activities, and potential members due to the recent death of ACC
member Ken Van Horn. It was noted that committee members Richard
King will retire and Judy Fishell will continue to participate.
Mr. O'Connor provided names of homeowners who had indicated an
interest in serving on the committee. He also noted that architect
Craig Romary has agreed to participate as the consultant to the
committee.
Motion was made, seconded, and passed unanimously
to appoint Jon Laws from St. Andrews and Gary McFarlen from Champions
Court as the new members of the Architectural Control Committee,
and to send a letter of thanks to retiring ACC member Richard
King.
It was noted that a card and flowers had been sent
on behalf of the board to the funeral home in memory of Mr. Van
Horn.
Town of Castle Rock - Irrigation System-Mr.
O'Connor explained the history of the irrigation system, and also
reviewed the letter from the Town regarding a mandatory change
from a "looped" system to an "unlooped" system,
effective this season. Extensive discussion was held regarding
options for addressing this issue with the Town.
Motion was made, seconded, and passed unanimously to have Mr.
O'Connor write a letter, in conjunction with his representing
other sub-associations, indicating interest in the new system
but noting the continued prior acceptance and approval of the
existing system, plus inquire into financial assistance from the
Town in the cost of modifications for the ordered conversion.
The letter should be sent to the Town Council and related officials.
Mr. O'Connor also informed the board about new "smart
controller systems" now available at a reasonable expense
to manage irrigation for water conservation and cost savings.
He recommended that the board should become proactive on this
issue.
Douglas County Maintenance & Repair (DCMR)-Mr.
O'Connor reviewed for the board the three proposals made by DCMR
for landscape maintenance, flowers for the boulevard, and maintenance
of the flowers. It was noted that the overall cost was a $600
increase over last year's contracts due to higher costs of subcontractors.
Motion was made, seconded, and passed unanimously
to approve the three landscape contracts as presented by Douglas
County Maintenance & Repair.
Meeting Place-Mr. O'Connor reported that
he had received a commitment from the Philip S. Miller Library
to hold monthly board meetings in their meeting room at no cost.
It was noted that the annual meeting would still be able to be
held at Plum Creek Country Club.
Plum Creek Communities-Mr. O'Connor provided
the board with a listing of Plum Creek communities and number
of units in each.
Letter and Gift for Appreciation of Service-Discussion
was again held regarding sending a letter and gift to former members
of the board who provided long-term service. Mr. Johnson provided
a description and approximate cost for a possible gift item.
Picture of the Board Members-It was noted
that taking pictures of the board members for the website would
be postponed until the next meeting.
Website-General discussion was held regarding
the Plum Creek HOA website. It was noted that the website contact
information should be updated, as well as phone and email information
for Mr. O'Connor be added.
Plum Creek Directory-It was suggested that
the board again consider producing a directory. This issue will
be discussed at the next meeting.
Director Liability Insurance-In response
to a question on this issue, Mr. O'Connor confirmed the master
association holds liability insurance on the board members.
ADJOURNMENT
At 8:00 p.m., a motion was made, seconded, and passed
unanimously to adjourn the meeting.
NEXT MEETING-Wednesday, April 14, 2004, 7:00
p.m. at Philip S. Miller Library, 100 South Wilcox Street, Wells
Fargo Room. Pictures of the board members for the website will
be taken at this meeting.