CALL TO ORDER
& VERIFICATION OF QUORUM
The meeting was called to order at 7:00 p.m. by
President Mark Kramer. Also present were Board members Ross Fife,
Sheila Haulter, Al Holowinski, Jason Johnson, and Clyde Simmons.
Also present was John O'Connor of Pristine Communities, Inc. President
Kramer noted there was a full quorum.
HOMEOWNERS FORUM
The following homeowner issues were discussed.
A Champion Circle residence has been under construction
for an extended period of time without completion and appears
headed for foreclosure. Mr. O'Connor requested that he be kept
apprised of the ownership status of this home.
Plum Creek area street signs were discussed. Original
signs were wooden; replacement signs are now aluminum. Mr. O'Connor
explained that cost is the factor in replacing wooden signs ($565
each) with aluminum signs ($145 each). Mr. O'Connor was requested
to obtain bids for various type street signs and this item will
be discussed further at the next meeting.
A homeowner had not received the survey regarding
the water feature and wanted to voice their opinion in favor of
Option 1.
A request was made that homeowners who attend the
board meeting be provided a copy of the agenda.
The question was asked if U.S. Home exterior fences
would be uniformly stained. Mr. O'Connor advised that the subdivision
would be authorizing the expenditure for future staining of exterior
fences.
The homeowners forum was closed.
PRESENTATION BY TOWN COUNCIL CANDIDATE
Dave Littler, a candidate for the Castle Rock Town
Council, made a short presentation, answered questions, and provided
the owners present with a bio sheet of his background and interest
in serving on the council.
APPROVAL OF FEBRUARY 12, 2003, MINUTES
Motion was made, seconded, and passed unanimously
to approve the February 12, 2003, minutes. The minutes will be
posted on the website.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the February
2003 financial statements, as follows:
- Income year-to-date $ 24,300 budgeted $ 24,400 actual
- Operating expense year-to-date $ 10,800 budgeted $ 10,000 actual
- Net operating income year-to-date $ 13,500 budgeted $ 14,400
actual
Mr. O'Connor reviewed the list of seven delinquencies,
one of which is now in foreclosure. He advised the board that
the association would collect $150 on this account and the balance
would be written off.
OLD BUSINESS
Results of Survey on Water Feature-Mr. O'Connor
reported on the results of the survey, as follows: The survey
was sent to 495 homeowners. Survey results were received by the
deadline date of March 10 from 229 homeowners, which is a 46%
response ratio. 91 owners preferred Option 1 to install a modified
water feature ($28,000), 86 owners preferred Option 3 to xeriscape
($4,500), and 52 owners preferred Option 2 to plant annual and
perennial flowers ($3,000).
Discussion was held by the board regarding these
results and the water feature issue in general. Points covered
included whether or not the association could afford this expenditure
(yes, it would be fully paid out of reserve funds); and the fact
that Option 1 would have recurring maintenance costs.
Motion was made and seconded to proceed with Option
1. The board vote was 3 yes and 3 no.
Additional discussion was held by the board regarding
the three options. Mr. O'Connor noted that there was a timing
issue in making this decision, both from a standpoint of following
through on the survey results, as well as spring scheduling for
work on the water feature. The question was raised about potential
water restrictions by the Town of Castle Rock. Mr. O'Connor advised
the board that he had met with three town department heads, who
confirmed to him that there would not be any changes made in watering
schedules for the Plum Creek area in 2003. Based on this new information,
President Kramer stated he would be willing to change his vote
against the motion.
Motion was again made and seconded to proceed with
Option 1 to redesign the water feature and immediately obtain
bids for the project. The board vote was 4 yes and 2 no.
Basketball Hoops-Mr. O'Connor reported that
he had sent a letter regarding violation of the basketball hoop
regulation. The owner had responded and the permanent fixture
had been removed. Mr. O'Connor will send a thank you letter for
the owner's timely cooperation.
NEW BUSINESS
Spraying Trees-Mr. O'Connor reviewed the
proposal submitted by Swingle Tree & Lawn Care for spraying
trees along the median strip on Plum Creek Boulevard.
Motion was made, seconded and passed unanimously
to accept the Swingle proposal for spraying trees.
Refreshments at Annual Meeting-Mr. O'Connor
was requested to obtain a bid from Plum Creek Country Club for
providing refreshments at the annual meeting. This issue will
be considered later in the year.
Landscape Contract-Mr. O'Connor reviewed
the landscape contract submitted by Douglas County Maintenance.
He noted that it was identical to the past season. He also noted
that the cost would be modified based on actual cuttings, which
may be less this year because of the water issue.
Motion was made, seconded and passed unanimously
to accept the Douglas County Maintenance landscape contract.
Flower Contract-Mr. O'Connor reviewed the
flower contract submitted by Douglas County Maintenance. He noted
that it was identical to the past season. Discussion was held
concerning planting annuals vs. perennials.
Motion was made, seconded and passed unanimously
to modify the Douglas County Maintenance flower contract to provide
50% perennials and 50% annuals at the front entrance, with the
other areas to be annuals.
It was suggested that Bobbie Van Horn be asked to
oversee the flower planting project.
Vacant Board Seat-It was noted that Michael
Ford had indicated his interest in serving on the board.
Motion was made, seconded and passed unanimously
to appoint Mr. Ford to the board.
Crowned Sod Areas-Mr. O'Connor was requested
to obtain a bid from Douglas County Maintenance to remove one
foot of crowned sod areas along the median curbs and install river
rock to minimize water run-off.
ADJOURNMENT
At 8:00 p.m., a motion was made, seconded, and passed
unanimously to adjourn the meeting.
NEXT MEETING-Wednesday, April 9, 2003, 7:00
p.m. at Plum Creek Country Club, in the Plum Room.