CALL TO ORDER
& VERIFICATION OF QUORUM
The meeting was called to order at 7:05 p.m. by
President Jason Johnson. Also present were Board member Mark Kramer
(Vice President) and John O'Connor of Pristine Communities, Inc.
President Johnson noted there was not a quorum and proceeded with
the first agenda item. Board members Mark Richards and Clyde Simmons
(Treasurer) joined the meeting in progress, and President Johnson
noted there was now a quorum. Board members Sheila Haulter and
Al Holowinski were absent.
LANDSCAPING HEARING
Mr. O'Connor reviewed for the board the background
of this Satsuma landscaping violation situation. The owner had
been requested to appear at the meeting and was present. He stated
his appreciation to provide the board with details regarding this
matter.
After discussion, motion was made, seconded and
passed unanimously to request that the owner contact his landscape
contractor and respond to the board in writing with a start date,
and a completion date on or before June 15. This information should
be provided to the board by the next board meeting, April 10,
2002. If the owner fails to communicate the requested information,
or if the landscaping is not completed in accordance with approved
plans by June 15, 2002, current fines will remain in place and
the matter will be referred to the association's attorney for
action.
The owner thanked the board for its consideration
and advised he would be responding in writing with the requested
information.
HOMEOWNERS FORUM
Owner Mildred Simmons advised the board that Players
Club Estates had approved funds for common area landscaping. The
neighbors on either side of the common area have agreed to tap
feeds, and Players Club Estates will reimburse them for water
usage.
The homeowners forum was closed.
APPROVAL OF FEBRUARY 13, 2002, MINUTES
Motion to approve the February 13, 2002, minutes
was made, seconded, and passed unanimously. The minutes will be
posted on the website.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the February
2002 financial statements, as follows:
- Income year-to-date $24,700 budgeted $24,400 actual
- Operating expense year-to-date $14,200 budgeted $ 9,700 actual
- Net operating income year-to-date $10,500 budgeted $14,700 actual
In response to a question about the difference between
budgeted and actual operating expenses, Mr. O'Connor noted actual
expenses are simply under budget in most categories. It was also
noted that a CD expires this month and will be renewed through
October 2002.
OLD BUSINESS
Mount Royal Drive Completion Status-Mr. O'Connor
noted that the board had received, as requested, a schedule for
completion of the Mount Royal Drive residence.
Homeowner Directory-Mr. O'Connor advised the board
that the St. Andrews' board was not in favor of being a part of
the directory. He also stated that a form had been prepared by
Mildred Simmons, which had been submitted to legal counsel for
review. He specifically noted the signature line that would need
to be signed to release the information for use in the directory.
Ms. Simmons provided the board with details concerning
this project, including a sample directory currently in use by
Perry Park subdivision. The directory contains Castle Rock advertising
and homeowners pay $2.00 for each directory, which together covers
the cost of printing.
It was requested that Ms. Simmons invite Diane Jauck,
who prepared the Perry Park directory, to the next board meeting.
Mr. O'Connor will also invite a representative from each of the
sub-associations to attend as well. The board asked that Ms. Jauck
bring copies of the directory to distribute to the board and sub?association
representatives.
NEW BUSINESS
Town of Castle Rock 2020 Comprehensive Master
Plan-Mr. O'Connor reported that he had received a copy of
the master plan, which is available for review. He commented that
the plan contains very general information, and the most significant
point is improving the process for approving plans and development.
Open Board Position-Mr. O'Connor noted there is
an open board position due to the resignation of Bobbie Van Horn.
He advised that several people had indicated an interest in being
considered for this board appointment. The board discussed the
fact that Champions Court, Ironwood and Players Club Villas do
not currently have a representative on the master association
board. Mr. O'Connor was asked to contact these sub-association
boards for candidates for this board appointment and request their
attendance at the next board meeting.
ADJOURNMENT
At 7:45 p.m., a motion was made, seconded, and passed
unanimously to adjourn the meeting.
NEXT BOARD MEETING-Wednesday, April 10, 7:00 p.m.
at Plum Creek Country Club, in the Plum Room.