CALL TO ORDER
& VERIFICATION OF QUORUM
The meeting was called to order at 7:00 p.m. by
President Mark Kramer. Also present were Board members Ross Fife,
Michael Ford, Al Holowinski, Jason Johnson, and Clyde Simmons;
as well as John O'Connor of Pristine Communities, Inc. Board member
Sheila Haulter was absent. President Kramer welcomed Mr. Ford
to the board and noted there was a quorum.
TOKEN OF APPRECIATION FOR DUANE FARNSWORTH
The board conveyed their thanks and a token of their
appreciation for the efforts and good work "above and beyond"
performed by Duane Farnsworth of Douglas County Maintenance.
HOMEOWNERS FORUM
The suggestion was made that future election candidates
be invited to a "candidates night" and homeowners notified
in advance so they may attend. It was also suggested that the
newly elected council member for District 3, Doug Lehnen, who
is a resident of Plum Creek, be invited to the next annual meeting.
The homeowners forum was closed.
APPROVAL OF MARCH 12, 2003, MINUTES
Motion was made, seconded, and passed unanimously
to approve the March 12, 2003, minutes. The minutes will be posted
on the website.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the March 2003
financial statements, as follows:
- Income year-to-date $ 28,900 budgeted $ 28,600 actual
- Operating expense year-to-date $ 14,200 budgeted $ 13,600 actual
- Net operating income year-to-date $ 14,700 budgeted $ 15,000
actual
Mr. O'Connor noted that income for the first quarter
has been adjusted for discounts. He also noted that expenses include
snow removal costs of the recent snowstorm of $700. He added that
there were no significant budget variances experienced during
the month of March.
OLD BUSINESS
Frames for Street Signs-Mr. O'Connor provided
the board with an overview of the two bids to fabricate frames
for all street signs within the area managed by the association.
He noted that this cost would be paid out of reserve funds.
After discussion, motion was made, seconded and
passed unanimously to accept the J. P. Welding bid for the street
sign project.
Mr. O'Connor stated that the sign frames should
be installed within the next 30 days.
Installing Gravel Along Curb of Median-Mr. O'Connor provided
the board with an overview of the proposed project to remove portions
of crowned sod areas along the median curbs and install river
rock to minimize water run-off. He advised the board that the
sprinkler heads are located along the curb and asked the board
for direction on whether or not to move the sprinkler heads during
this proposed project. The board requested Mr. O'Connor to obtain
a bid from Douglas County Maintenance based on not moving the
sprinkler heads.
October Place Residence-Mr. O'Connor advised
there is an April 25 deadline to provide plans to the Architectural
Review Committee. He added that a hearing would be scheduled next
month if plans were not timely received.
NEW BUSINESS
Proposals for Remodeling Water Feature-Mr.
O'Connor provided the board with an overview of the three bids
to remodel the water feature. He noted that two bids were for
identical work, and one bid included some additional features.
After discussion, the board requested Mr. O'Connor to obtain similar
bids from the two companies for the additional features. Upon
receipt of this new information, Mr. O'Connor will canvas the
board and a decision will be made regarding accepting one of the
three bids to commence work on this project.
Champions Circle Residence-An update was
provided on the status of this uncompleted residence.
Flower Committee Representative-After a brief
discussion on the flower project, President Kramer, Mr. Johnson
and homeowner Mildred Simmons volunteered for this assignment.
New Development at Plum Creek Parkway and Plum
Creek Boulevard-Mr. O'Connor advised the board of a new development
to be located at the southeast corner of this intersection. Century
Communities will construct 200 townhomes (2-story units with garages
underneath) with a projected sales price of $190 200,000. Plans
are expected to be presented to the Planning Commission in July.
Drain Needed-Mr. O'Connor was requested to
ask the Utility Department to install a drain at Champions Court.
Snow Route Signs-The question was asked if
additional snow route signs could be placed along Mount Royal
Drive. Mr. O'Connor responded that this street was not classified
as a snow route.
Crystal Valley Ranch Construction-It was
noted that Centex has its first two models under construction.
ADJOURNMENT
At 8:00 p.m., a motion was made, seconded, and passed
unanimously to adjourn the meeting.
NEXT MEETING-Wednesday, May 14, 2003, 7:00
p.m. at Plum Creek Country Club, in the Plum Room.