CALL TO ORDER
& VERIFICATION OF QUORUM
The meeting was called to order at 7:05 p.m. by
President Jason Johnson. Also present were Board members Sheila
Haulter, Al Holowinski, and Clyde Simmons (Treasurer). Also present
was John O'Connor of Pristine Communities, Inc. Board members
Mark Kramer (Vice President) and Mark Richards were absent. President
Johnson noted there was a quorum.
APPROVAL OF MARCH 13, 2002, MINUTES
Motion to approve the March 13, 2002, minutes was
made, seconded, and passed unanimously. The minutes will be posted
on the website.
HOMEOWNERS FORUM
Players Club Estates-Owner Mildred Simmons
updated the board on plans for Players Club Estates common area
landscaping. Plans include a new wall with a new sign, similar
to Champions Court, to be installed during April. Additionally,
repairs of streets in the area, which were damaged due to city
snowplowing, will be made during May. The city will reimburse
Players Club Estates for the repairs.
Champions Circle Construction-Ms. Simmons
advised that the Players Club Estates board has imposed a fine
to this owner of $50 per day due to a trash problem. She further
advised that Players Club Estates requests assistance from the
Master ACC to do an on-site inspection to ensure that construction
is in accordance with approved plans. The board asked that this
request be submitted in writing and that Mr. O'Connor notify the
ACC and the owner of such an on-site inspection.
U.S. Home Subdivision-Homeowners have asked
about moving the Plum Creek entrance signs further south of the
U.S. Home subdivision, which the board has considered. Significant
discussion was held concerning maintenance of U.S. Home fences
along Plum Creek Boulevard, as well as compliance with covenants
affecting homes in this subdivision. Mr. O'Connor stated that
this subdivision is part of the Plum Creek North Master Association.
Renaming of Streets-Mr. O'Connor advised
the board that he had discussions with representatives of the
Town of Castle Rock concerning renaming of streets in the Plum
Creek area. Apparently, some concerned citizens felt there was
confusion between Plum Creek Parkway and Plum Creek Boulevard.
The initial suggestion was made to rename Plum Creek Parkway to
Philip Miller Parkway. However, after consideration, the town
is now suggesting to rename Plum Creek Boulevard instead, due
primarily to the fact that there are many current addresses on
Plum Creek Parkway and very few on Plum Creek Boulevard. After
discussion, the board requested that Mr. O'Connor convey the board's
position to oppose any renaming of Plum Creek Boulevard.
The homeowners forum was closed.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the Mach 2002
financial statements, as follows:
- Income year-to-date $29,100 budgeted $29,200 actual
- Operating expense year-to-date $19,500 budgeted $13,700 actual
- Net operating income year-to-date $ 9,600 budgeted $15,500 actual
Mr. O'Connor noted there were no unbudgeted expenses
in the first three months of the year.
OLD BUSINESS
Satsuma Landscaping-Mr. O'Connor reported
that he had not received the requested information regarding completion
of landscaping. The board asked that Mr. O'Connor send a follow-up
letter reminding the owner that this information has not been
provided as promised and landscaping is to be completed by June
15, 2002.
October Place Repainting-Mr. O'Connor reported
that no response had been received to the ACC letter sent in November
regarding repainting, requesting color selection and a schedule
for completion. The board asked that Mr. O'Connor send a follow-up
letter reminding the owner that this information has not been
provided and if no response is received, a hearing will be scheduled
for the next board meeting.
Homeowner Directory-Mildred Simmons introduced
Diane Jauck, who publishes the Perry Park directory, as well as
the Sentinel paper. Ms. Jauck provided copies of the directory
to the board and reviewed information about putting together the
publication. She noted that the cost of the directory is offset
by advertising fees. After discussion, the board requested that
Ms. Jauck return to the next board meeting with a recommendation
for publishing a Plum Creek directory and provide specific details
to get this project underway.
NEW BUSINESS
Plan for Trees and Shrubs-Discussion was
held concerning the need to come up with a plan for additional
trees and shrubs for Plum Creek Boulevard. This would include
walking the boulevard and making decisions about the location
of new plantings, what needs to be removed and/or replaced. It
was determined that Mr. Kramer and Mr. Simmons would participate
in this project. Mr. O'Connor will set up a date and time with
Duane Farnsworth of Douglas County Maintenance, who will also
participate.
Tree Maintenance Program-The board reviewed
a proposal from Swingle Tree & Landscape to provide maintenance
of all trees in the median. Mr. O'Connor noted that this is a
comprehensive plan and Swingle has been providing this service
for eight years. It was further noted that this is a budgeted
item and there is nothing out of the ordinary in the proposal.
After discussion, a motion was made, seconded and
passed unanimously to accept the Swingle Tree & Landscape
proposal for maintenance of all trees in the median.
Douglas County Maintenance Contracts-The
board also reviewed contracts for landscape maintenance and the
planting and maintenance of flowers by Douglas County Maintenance.
The terms and pricing of the maintenance contract are the same
as last year. The flower contract is $1,145 more than last year
because of an increase in the price of flowers. It was noted that
the flowers would be planted around Mother's Day.
After discussion, a motion was made, seconded and
passed unanimously to accept the Douglas County Maintenance contracts
for landscape maintenance and planting and maintenance of flowers.
Street Signs and Posts-Mr. Simmons raised
the issue of the deterioration of wooden street signs and posts,
as well as the fact that some are missing. Mr. O'Connor advised
future signposts would be 6-inch metal pipe, but replacement would
be postponed until the installation of the signal light at the
intersection is completed.
ADJOURNMENT
At 8:20 p.m., a motion was made, seconded, and passed
unanimously to adjourn the meeting.
NEXT BOARD MEETING-Wednesday, May 8, 7:00
p.m. at Plum Creek Country Club, in the Plum Room.