CALL TO ORDER
The meeting was called to order at 7:00 p.m. by
President Mark Kramer. Also present were Board members Bobbie
Van Horn (Vice President), Terry Fairley (Treasurer), Al Holowinski,
Jason Johnson, and Clyde Simmons. Also present was John O'Connor
of Pristine Communities, Inc. Board member Kim Rennecker (Secretary)
was absent.
VERIFICATION OF QUORUM
President Kramer acknowledged the Board members
present and noted there was a quorum.
HEARINGS
Mark Zimmerman, 3206 Cherry Plum Way-Mr. Zimmerman
was not present. Mr. O'Connor advised the board that this violation
was tied to several homeowner complaints about bricks stored on
the driveway. Mr. O'Connor reported that 75 percent of bricks
were gone as of April 10. He stated that the board has discretion,
with option to defer fine for 15-30 days.
Mr. Johnson suggested sending letter advising Mr.
Zimmerman that the board would defer the fine for 30 days. If
removal of bricks was completed by that time, the fine would be
waived; if not completed, the fine would be backcharged to April
11. Mr. Simmons added that the letter should include a positive
statement that the board knows he is trying to comply.
Motion to send such a letter to Mr. Zimmerman was
made, seconded and passed unanimously.
Colorado Land Management (CLM), 2703 Plum Creek
Boulevard-Representative of CLM was not present. Mr. O'Connor
informed the board that this violation was for a shed that was
down in the scrub oak. Mr. O'Connor stated the shed was totally
removed over the past weekend, and this violation has been satisfied.
Woody Woods, 2511 Mount Royal Drive-Mr. Woods was
present. Mr. O'Connor reported that this violation was for landscape
ties stored in front yard. Mr. O'Connor said he received a letter
from Mr. Woods on April 10 confirming that the ties had been removed.
This violation has been satisfied, and the board thanked Mr. Woods
for his cooperation.
Michael Cox, 103 Prestwick-Mr. Cox was present.
Mr. O'Connor advised the board that Mr. Cox did submit a landscaping
plan, which was reviewed by the Architectural Control Committee
(ACC) on April 10. A letter was mailed to Mr. Cox on April 11
approving his landscaping plan as submitted, with a conditional
recommendation that he consider planting a deciduous tree in the
front left corner on side between driveway. This violation has
been satisfied.
Mr. Cox commented that guidelines, some format of
plan, and/or written list of landscaping requirements be provided
to new residents. He agreed that there have to be standards, but
said people need to be made aware. Mr. Johnson concurred, noting
that Mr. Cox was not the first person to bring this to the board's
attention. He explained that the ACC currently oversees maintaining
properties rather than building new homes, and commented that
trying to put together landscaping plans is unique because it
is up to the homeowner to landscape; the board can't direct, but
can specify types of trees, shrubs, rocks, etc. He suggested that
people take their plans directly to the ACC and follow up. Mr.
Johnson noted that ACC meetings are held the first and third Tuesday
each month at 4:00 p.m. at the library.
APPROVAL OF MARCH 14, 2001, MINUTES
Motion to approve March 14, 2001, minutes was made,
seconded, and passed unanimously.
FOLLOW-UP
MedVed-It was agreed that Mr. O'Connor will
draft a letter from the board to Don Jones and MedVed regarding
the noise and light issues.
Car on Mount Royal Drive-It was agreed that
Mr. O'Connor will draft a letter from the board to the owner of
subject residence. Ms. Van Horn asked if the car had been reported
to the police yet. Mr. Holowinski replied that he would report
it if the car isn't moved after the letter is sent.
St. Andrews Sub-association-Mr. O'Connor
advised the board that the St. Andrews sub-association is active
and current board of directors is comprised of Trimark employees.
However, declarations for St. Andrews state that when occupancy
reaches 50 percent, one board member should be a homeowner; and
when occupancy reaches 75 percent, all board members should be
homeowners. Mr. Holowinski reported he had talked with ACCU, who
maintain there has to be 100 percent occupancy to elect a new
board of homeowners. ACCU said they plan to have a meeting in
May to elect new board members but are having trouble getting
a date from Trimark.
Mr. O'Connor recommended putting Trimark on notice
with a letter advising of Colorado State Law; that once homeowner
closings reach 75 percent of the project, a meeting should be
scheduled within 30 days; adding that Trimark would obviously
like to defer as long as possible.
Motion to send such a letter to ACCU, with copy
to Trimark, was made, seconded and passed unanimously.
Mr. Holowinski asked when the new board was elected,
could he be a member of that board, as well as a member of the
master board. Mr. O'Connor replied yes, he could.
Plum Creek HOA Website-President Kramer reviewed
his proposal for an association website. He has determined that
PlumCreekHOA.com is available. He reiterated the purpose of the
website would be to post minutes electronically, supply various
information about the board, E-mail links, homeowners phone directory,
etc. President Kramer would design the website and maintain the
site for at least one year. Costs for the website include a one-time
charge of $750 for start-up costs; after that, a monthly ISP charge
of $10 per month and an annual domain name registration charge
of $35 per year.
Mr. O'Connor informed the board that the current
cost is $250 per month to print and mail the minutes to all homeowners.
Based on the above start-up costs, the association would recoup
these costs within three months. Mr. O'Connor also stated that
of the 13,000 CAI associations nationally, approximately 5,000
have their own website. Mr. O'Connor also commented that in order
for the website to be effective, it must be the primary communication
to homeowners.
The board asked that the minutes include the
following note to homeowners: The board has received a proposal
to establish a website as the primary communication to homeowners.
At the next board meeting on May 9, the board plans to approve
the website, at a savings to the association of approximately
$250 per month in printing and mailing costs. Again, this means
the primary source of information for homeowners will be through
the Internet. Homeowners are encouraged to contact Mr. O'Connor,
or to attend the May 9 meeting, to let the board know if you do
not have access to the Internet and will need to continue to receive
the minutes by mail.
HOMEOWNERS FORUM
Mr. Woods made the following suggestion regarding
distribution of the newsletter-rather than mail out, copies could
be placed at certain locations around the community and if interested,
they could be picked up at the homeowners' convenience.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the March 2001
financial statements, as follows:
- Income year-to-date is $27,3200 budgeted, $37,500 actual*
- Operating expense year-to-date is $18,300 budgeted, $13,900
actual
*This figure will be reduced by the amount of discount
recognized for the annual payment program of approximately $7,500.
OLD BUSINESS
Discussion was held concerning the survey form format
and the board's suggestions for changes. Mr. Johnson and Mr. Simmons
will redraft the survey form and present to the board for approval
at the next meeting.
NEW BUSINESS
Sweeping Contract-Mr. O'Connor reported the
cost of the new contract was $465, which was within $20 from last
year's cost. He also stated that the sweeper does collect the
dirt as it goes. Mr. O'Connor confirmed the streets under contract
include Plum Creek Parkway, Plum Creek Boulevard and Mount Royal
Drive. Question was raised about Cherry Plum Way, which was included
one year in the past. Mr. O'Connor was asked to find out the cost
to include Cherry Plum Way in this year's contract.
Motion to approve sweeping contract, and to add
Cherry Plum Way at the next board meeting, was made, seconded
and passed unanimously.
Flower Contract-Ms. Van Horn advised the
board of her discussions with Cathy Farnsworth of Douglas County
Maintenance regarding plants. She reiterated the plan to pizzazz
up the entrance to the community with lots of color and said purple
and yellow pansies and variety of zinnias had been selected.
Additionally, Cathy has agreed for a nominal fee
to powerwash and paint the plum on the east side monument where
the sign is discolored.
Town Well-Mr. Fairley reminded the board
that drilling will commence shortly on Well # 14 behind Champions
Court (start date was supposed to be April 10) for a period of
3-4 weeks and will operate 24 hours a day and seven days a week.
Mr. O'Connor confirmed that the Town has an easement to maintain
Well #14 including additional drilling to make the well deeper.
He suggested that residents should contact Mr. Ron Redd of the
Town staff if they have any questions.
ADJOURNMENT
At 8:00 p.m. a motion was made, seconded, and passed
to adjourn the meeting.
NEXT BOARD MEETING-Wednesday, May 9, 2001, 7:00
p.m. at Community Room, Safeway Store.