CALL TO ORDER
& VERIFICATION OF QUORUM
The meeting was called to order at 7:00 p.m. by
President Ross Fife. Also present were Board members Tom Flenner
(Secretary), Al Holowinski (Treasurer), Jason Johnson (Vice President),
Mark Kramer and Dave Watts, as well as John O'Connor of Pristine
Communities, Inc. President Fife noted there was a quorum. In
addition, he expressed appreciation on behalf of the board to
the library for the use of a meeting room and requested that Mr.
O'Connor convey the board's thanks to the library.
HOMEOWNERS FORUM
No owners were present, so a homeowners forum was
not held.
PRESENTATION
Mr. Johnson introduced Aundrea Rosdal of Wackenhut
Corporation to make a presentation to the board on security services.
Mr. Johnson noted that the number one concern to the board was
speeding. Ms. Rosdal made a short slide presentation, answered
questions concerning the security services they provide for subdivisions,
and provided brochures and pricing information. The board thanked
her for the presentation and indicated that Mr. O'Connor would
contact her with the board's decision.
APPROVAL OF MARCH 10, 2004, MINUTES
Two corrections to the minutes were requested: Contact
information is currently listed on the website, but should be
updated; and adding the suggestion made again for producing a
Plum Creek directory.
Motion was made, seconded, and passed unanimously
to approve the March 10, 2004, minutes, as amended. The amended
minutes will be posted on the website.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the March 2004
financial statements, as follows:
- Income year-to-date $ 27,800 budgeted $ 38,300 actual
- Operating expense year-to-date $ 15,900 budgeted $ 13,400 actual
- Net operating income year-to-date $ 11,900 budgeted $ 24,900
actual
Mr. O'Connor noted that the actual figures have
been adjusted for annual discounts. Mr. O'Connor also reviewed
for the board the status of several delinquencies.
OLD BUSINESS
Plum Creek Directory-President Fife updated
the board regarding publishing a directory. He noted that Diane
Jaunk was available and willing to handle this project. Extensive
discussion was held covering format, content, number of residences,
cost, advertisements and privacy issues to be considered.
Motion was made and seconded to have Mr. O'Connor
provide Ms. Jaunk with a set of labels of the Plum Creek homeowners
and a check for $185 to cover postage for a mailing she would
make. The mailing would specifically request that owners indicate
their approval to publish their name in the directory and that
they also provide a telephone number to be included. Ms. Jaunk
would be responsible for obtaining the necessary advertisements
to fund the publishing and distribution costs of the directory.
This motion was tabled and President Fife was requested
to convey the proposal to Ms. Jaunk for her commitment to proceed
under the above guidelines. President Fife will report on her
response at the next meeting.
NEW BUSINESS
Vacant Board Position-Discussion was held
regarding the vacant board position due to the resignation of
Shiela Haulter. The board requested that Mr. O'Connor recruit
a replacement from the Players Club Villas.
Activate Water Feature-Mr. O'Connor reported
that the water feature would be activated on April 21.
Landscape Issues-Mr. O'Connor advised that
landscape maintenance for the season would be started, including
trimming trees, planting flowers in late May, and planting on
the west entrance wall. He also advised of plans to rebuild the
east entrance wall in May/June. Mr. Johnson offered to participate
in flower and plant selection and placement and asked if other
board members would like to join him in this activity.
Loop System- Mr. O'Connor reported that the
modification to the irrigation system as required by the Town
of Castle Rock had been made at a cost of $800.
Covenant Issues by an Adjacent Association-Discussion
was held concerning covenant issues not being enforced by an adjacent
association. Mr. O'Connor was requested to ask association attorney
Rich Johnston if a letter could be sent to that association to
cause enforcement
Security Services-President Fife requested
a response be given regarding the presentation by Wackenhut Corporation.
After discussion, motion was made, seconded and
passed unanimously to not accept the offer for services from Wackenhut
and requested that Mr. O'Connor notify them of the board's decision.
Sample of Gift-Mr. Johnson was requested
to obtain samples of the "thank you" gift for long-time
board members.
Miscellaneous Issues Raised by Mr. Watts-Several
issues raised by Mr. Watts included photos, undating the website,
address speeding in the subdivision (bumps and dips) and advised
he would be meeting with Ray Waterman of the Town of Castle Rock.
Minutes Distribution-Brief discussion was
held regarding distribution methods for the minutes.
Board Photo for Website-Board photos were
taken to be posted to the website.
ADJOURNMENT
At 8:30 p.m., a motion was made, seconded, and passed
unanimously to adjourn the meeting.
NEXT MEETING-Wednesday, May 12, 2004, 7:00
p.m. at Philip S. Miller Library, 100 South Wilcox Street, Wells
Fargo Room.