CALL TO ORDER
The meeting was called to order at 7:00 p.m. by
President Mark Kramer. Also present were Board members Bobbie
Van Horn (Vice President), Al Holowinski, Jason Johnson, and Clyde
Simmons. Also present was John O'Connor of Pristine Communities,
Inc. Board members Terry Fairley (Treasurer) and Kim Rennecker
(Secretary) were absent.
VERIFICATION OF QUORUM
President Kramer acknowledged the Board members
present and noted there was a quorum.
PRESENTATION BY THE LANTERNS DEVELOPMENT
Don Larrick of The Lanterns Development made a presentation
to the board. The Lanterns Development is approximately 850 acres
located south of Plum Creek, adjacent to Crystal Valley Ranch
to the east and Bell Mountain Ranch to the south. 548 dwelling
units are proposed, with a 2003 start date. The development plans
to utilize the proposed I-25 Douglas Lane interchange. Mr. Larick
commented that their development did not need or want Plum Creek
Boulevard opening up, and he supports the ideas of the association
and Herb Teets regarding the boulevard.
NEW BUSINESS
Casablanca Homes-Discussion was held concerning
the home under construction at 2635 Mount Royal Drive. Peter Rinehart
was present at the meeting and advised the board that a Certificate
of Occupancy is anticipated this month. Mr. O'Connor clarified
that timing for landscaping starts when the house reaches "substantial
completion" and advised that a landscaping plan to be completed
by the builder has been submitted and approved by the ACC.
Discussion was also held concerning the home under
construction at 2625 Mount Royal Drive, which has had very little
activity the last four to six weeks. Mr. Rinehart advised that,
after some framing problems, the construction superintendent was
looking for another framer and trying to get back on schedule.
HOMEOWNERS FORUM
Homeowner Mildred Simmons raised the following issues:
(1) Asked if the association had paid for the mailing of the letter
that was sent to homeowners regarding the golf club. Mr. Rinehart
confirmed that the mailing of this letter had been fully paid
for by the club, not the association. (2) Suggested that a note
indicating a change for the 5/9 board meeting location from Safeway
to Medved could have been included with the golf club letter,
as it was sent out after the minutes had been mailed. Mr. O'Connor
concurred and stated that next month's meeting is at the library.
(3) Suggested the board find a common standard meeting place.
Mr. O'Connor stated options are the club, which is the only place
that can be locked-in in advance, at a cost of $75 per meeting;
or the library, which will become less and less accessible. Mr.
O'Connor agreed to check with Medved and place this issue on the
agenda under new business at the next meeting.
The homeowners forum was closed.
APPROVAL OF APRIL 11, 2001, MINUTES
Motion to approve April 11, 2001, minutes was made,
seconded, and passed unanimously.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the April 2001
financial statements, as follows:
- Income year-to-date is $46,000 budgeted, $46,900 actual*
- Operating expense year-to-date is $24,100 budgeted, $27,400
actual
- Net operating income year-to-date is $14,700 budgeted, $16,200
actual
*After recognizing discounts for the annual payment
program, income year-to-date is $38,800 budgeted, $43,500 actual.
It was budgeted that 250 homeowners would take advantage of annual
payment discount program. Only 166 homeowners took advantage of
this program, resulting in a favorable variance of $2,500.
OLD BUSINESS
Flower Contract-Mr. O'Connor reported that
248 flats of flowers had been planted by Douglas County Maintenance
(DCM); however, due to a misunderstanding, eight landscaping boxes
were not planted. DCM indicated there would be an additional cost
of $750 to plant those eight landscaping boxes.
After discussion, President Kramer suggested the
board offer to split the cost with DCM, i.e., to pay an additional
$375 to complete the planting.
Motion to make such an offer was made, seconded,
and passed unanimously.
Survey Form-Discussion was held concerning
the proposed survey form, with Mr. Johnson and Mr. Simmons reviewing
revisions made per the board's previous suggestions. Mr. Johnson
and Mr. Simmons will make final changes to the survey form, and
present to the board for approval at the next meeting.
Plum Creek HOA Website-Mr. O'Connor reported
that he had received only two comments from homeowners who did
not have access to a computer. Mr. Holowinski stated he had also
received two comments.
After discussion, President Kramer was asked to
proceed with registering PlumCreekHOA.com and make necessary start-up
arrangements for the website, at a cost not to exceed $950, noting
a plan for an alternate pick-up for hard copies of minutes at
the library and/or club.
Motion to take such action was made, seconded, and
passed by majority vote, with President Kramer abstaining.
PLEASE NOTE THAT THIS WILL BE THE LAST TIME THAT
MINUTES OF BOARD MEETINGS ARE MAILED TO ALL HOMEOWNERS. IN THE
FUTURE THE MINUTES WILL BE AVAILABLE ON THE WEBSITE --ADDRESS
IS www.plumcreekhoa.com
IN ADDITION THE ASSOCIATION WILL MAKE PRINTED COPIES OF THE MINUTES
AVAILABLE INSIDE THE FRONT ENTRY OF THE PLUM CREEK COUNTRY CLUB
AND INSIDE THE FRONT ENTRY OF THE PHILLIP MILLER LIBRARY.
Phoenix/Drainage Problems-Brief discussion
was held concerning the Phenix property at 3183 Cherry Plum Way
and drainage problems. These issues are still a concern to the
board because they have not been fully resolved.
Bricks-Mr. O'Connor confirmed that the bricks
in the driveway on Cherry Plum Way have been removed.
Sweeping Contract-Mr. O'Connor stated that
the sweeping contract for sidewalks maintained by the Association
will commence approximately June 1, 2001.
ADDITIONAL NEW BUSINESS
Mr. O'Connor informed the board that Trimark was
erecting a wrought iron fence along the golf course, noting that
this was not part of the original site design. Mr. O'Connor will
check further and report back.
Mr. Holowinski requested the minutes reflect the
following notation for the benefit of Trimark homeowners: Possible
leaks in fireplace units should be referred to ACCU, the current
property manager, for action. He noted that there is a meeting
of the St. Andrews sub-association on May 24, at which time this
issue will be addressed. If no satisfactory action is taken, the
issue will be brought up at the next master association meeting.
Ms. Van Horn raised the following issues: (1) Asked
if additional speed limit signs could be erected. Mr. O'Connor
responded that the required signs have been placed by the Town.
(2) Asked about blowing out street gutters. Mr. O'Connor stated
that Douglas County Maintenance now had a sweeper and would clean
up grass clippings with the sweeper.
Ms. Van Horn suggested that pet waste enclosures
on the boulevard be repaired and/or painted, at a cost not to
exceed $400.
Motion to take such action was made, seconded, and
passed unanimously.
ADJOURNMENT
At 8:20 p.m. a motion was made, seconded, and passed
to adjourn the meeting.
NEXT BOARD MEETING-Wednesday, June 13, 2001, 7:00
p.m. at Philip S. Miller Library.