CALL TO ORDER
& VERIFICATION OF QUORUM
The meeting was called to order at 7:00 p.m. by
President Ross Fife. Also present were Board members Jason Johnson
(Vice President), Mark Kramer and Dave Watts, as well as John
O'Connor of Pristine Communities, Inc. Board members Tom Flenner
(Secretary) and Al Holowinski (Treasurer) were absent. President
Fife noted there was a quorum.
HOMEOWNERS FORUM
No owners were present, so a homeowners forum was
not held.
PRESENTATION
President Fife introduced Diane Jauch, who described
her services of preparing, mailing and maintaining a directory
of all homeowners within a covenant-controlled community. Ms.
Jauch indicated that the only cost to be incurred by Plum Creek
Master Association would be the cost of postage for the initial
survey to all homeowners. The cost of printing and distribution
is underwritten by the sale of advertisements in the directory.
Ms. Jauch stated that the ideal time to distribute the first edition
of the directory would be in January 2005.
Motion was made, seconded, and passed unanimously
to cover the cost of postage for the initial survey and to go
forward with the publication of the directory.
APPROVAL OF APRIL 14, 2004, MINUTES
Motion was made, seconded, and passed unanimously
to approve the April 14, 2004, minutes, as presented. The minutes
will be posted on the website.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the April 2004
financial statements, as follows:
- Income year-to-date $ 39,980 budgeted $ 40,993 actual
- Operating expense year-to-date $ 27,333 budgeted $ 18,608 actual
- Net operating income year-to-date $ 12,647 budgeted $ 22,385
actual
Mr. O'Connor also reviewed with the board the status
of several delinquencies and foreclosures.
OLD BUSINESS
Vacant Board Position-Mr. O'Connor reported
that he had contacted the Players Club Villas Association seeking
a replacement for the board position vacated by Sheila Haulter.
Players Club Villas has been unable to identify a replacement
to fill that position.
NEW BUSINESS
Landscape Issues-President Fife inquired about the
landscape maintenance of the area between the old library and
the golf course maintenance facility. Mr. O'Connor commented that
the property in question is owned by the Town of Castle Rock but
is maintained by the Association. The area is native grass rather
than sod and is not irrigated. Douglas County Maintenance has
been instructed to mow the native grass once each month.
Plum Creek Boulevard-Mr. Kramer indicated that the barricades
at the south end of Plum Creek Boulevard had been turned over
and need to be replaced. Mr. O'Connor was instructed to contact
Bob Watts, Director of Public Works for the Town of Castle Rock,
to replace the barricades to their original position.
Flower Planting-The board received a status
report from Douglas County Maintenance that evaluated the anticipated
mortality rate of the perennial flowers that were planted last
year, recommendations for replacement of perennials, and also
the annual species to be planted this year. Mr. Johnson recommended
that 25% of the flowers purchased this year be perennials and
he volunteered to serve as the board liaison on decisions about
flowers.
Artificial Turf-Mr. O'Connor indicated that
he had received several inquiries from homeowners regarding the
use of artificial turf because of the drought situation.
After review and discussion, motion was made, seconded,
and passed unanimously to approve the use of artificial turf in
backyards of homes within Plum Creek Master Association. Use of
such material will be subject to prior written approval from the
Architectural Control Committee, which will evaluate the type
of requested material prior to such approval.
Replacement of Retaining Wall-The board received
a bid proposal from Temple Ventures for the removal and replacement
of the retaining wall at the southeast corner of Plum Creek Boulevard
and Plum Creek Parkway. The retaining wall on the opposite side
of the intersection was replaced during 2003.
Motion was made, seconded, and passed unanimously
to approve the bid proposal submitted by Temple Ventures in the
amount of $17,000. This project will begin in early July 2004.
ADJOURNMENT
At 8:15 p.m., a motion was made, seconded, and passed
unanimously to adjourn the meeting.
NEXT MEETING-Wednesday, June 9, 2004, 7:00
p.m. at Philip S. Miller Library, 100 South Wilcox Street, Wells
Fargo Room.