CALL TO ORDER
& VERIFICATION OF QUORUM
The meeting was called to order at 7:00 p.m. by
President Ross Fife. Also present were Board members Tom Flenner
(Secretary), Al Holowinski (Treasurer), Mark Kramer and Dave Watts,
as well as John O'Connor of Pristine Communities, Inc. Board member
Jason Johnson (Vice President) was absent. President Fife noted
there was a quorum.
HOMEOWNERS FORUM
No owners were present, so a homeowners forum was
not held.
APPROVAL OF MAY 12, 2004, MINUTES
President Fife requested the minutes be amended
under "Presentation" to include the statement "and
to go forward with the publication of the directory." Motion
was made, seconded, and passed unanimously to approve the May
12, 2004, minutes, as amended. The amended minutes will be posted
on the website.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the May 2004
financial statements, as follows:
- Income year-to-date $ 52,200 budgeted $ 53,400 actual
- Operating expense year-to-date $ 53,700 budgeted $ 23,600 actual
- Net operating income year-to-date $ (1,500) budgeted $ 29,800
actual
Mr. O'Connor noted that expenses for the retaining
wall were forecast to occur in May, but would now occur in July.
In response to a question regarding reserves funds,
Mr. O'Connor explained that funds in the money market account
also include prepaid dues under the discount program that would
be transferred as needed to the checking account to cover operating
expenses. He noted that the checking and money market accounts
currently total approximately $113,000 and the various reserves
accounts currently total approximately $142,000.
Mr. O'Connor also reviewed with the board the status
of several delinquencies and foreclosures, including possible
steps to retrieve payment. The board was presented an analysis
of a potential Champions Court foreclosure prepared by association
attorney Rich Johnston, which the board reviewed and tabled for
further evaluation.
OLD BUSINESS
Status of Directory-Mr. O'Connor noted he
had provided the requested database to Diane Jauch to commence
preparation of the directory. Mr. O'Connor, President Fife and
Mr. Watts will meet with Ms. Jauch in July to discuss progress
on this project.
Vacant Board Position-In response to an inquiry
about the progress of identifying a new board member, it was noted
that Mr. Johnson had offered to find someone interested in this
vacant position.
NEW BUSINESS
Landscaping South of New School-Mr. Watts
reported that he had attempted to meet with Rick Hanna of the
Town of Castle Rock to request if the Town would plant 30 to 40
trees south of the new school on Plum Creek Boulevard (old library
site) and also to request the Town to water them.
Other Landscape Issues-Mr. O'Connor provided
the board with a list of landscaping issues prepared by President
Fife and Mr. Watts from a drive-around inspection of the Plum
Creek area. Mr. O'Connor addressed each issue, noting if the area
was the responsibility of the association, the golf course, or
the Town of Castle Rock. Mr. O'Connor will ask Douglas County
Maintenance to take care of the areas noted that are the responsibility
of the association.
It was also brought to the board's attention that
there are a number of front yards in the Plum Creek area that
are in very poor condition and need immediate attention by the
owners.
ACC Issues-Mr. O'Connor noted that the ACC
had three sites under discussion and review.
Status of Areas South of Plum Creek-Discussion
was held concerning the status of Heckendorf Ranch and Crystal
Valley Ranch located south of Plum Creek. It was noted that Plum
Creek Boulevard would be opened to this area once the school opens,
or the fire station is completed, or when 100 homes are completed.
Discussion was also held about the I-25 interchange at Crystal
Valley, as well as changes to the northbound entrance to I-25
at Exit 181, all in accordance with the Town's Master Plan.
September Board Meeting-Mr. O'Connor advised
the board that he would not be available for the September 8,
2004, board meeting.
ADJOURNMENT
At 7:50 p.m., a motion was made, seconded, and passed
unanimously to adjourn the meeting.
NEXT MEETING-Wednesday, July 14, 2004, 7:00
p.m. at Philip S. Miller Library, 100 South Wilcox Street, Wells
Fargo Room.