CALL TO ORDER
& VERIFICATION OF QUORUM
The meeting was called to order at 7:00 p.m. by
President Jason Johnson. Also present were Board members Russ
Fife, Sheila Haulter, Mark Kramer (Vice President), Mark Richards,
and Clyde Simmons (Treasurer). Also present was John O'Connor
of Pristine Communities, Inc. Board member Al Holowinski was absent.
President Johnson noted there was a quorum.
APPROVAL OF MAY 8, 2002, MINUTES
Motion was made, seconded, and passed unanimously
to approve the May 8, 2002, minutes. The minutes will be posted
on the website.
HOMEOWNERS FORUM
Players Club Estates ARC Issue-Tim Moreland provided
the board with background information on this issue concerning
his request for approval of a revised plan and the Architectural
Review Committee's recommendation to proceed with the original
approved plan. Mildred Simmons, on behalf of the sub association,
stated their support for Mr. Moreland's revised request. Mr. O'Connor
made additional comments relating to the history of this construction
issue. The board responded that the ARC is appointed by the board
to act on these matters and, as such, the board does not intervene
or direct their decisions. The board suggested that Mr. Moreland
resubmit his request with a written statement of support from
the sub association and pursue resolution of this matter.
Flower Planting-Ms. Simmons asked the board to consider
planting perennials versus annuals next year. The board responded
that they plan to do so.
Communication Format-Ms. Simmons raised the question
again if automatic e-mail notifications could be sent to all homeowners
regarding minutes, new postings to the website, etc.; or if the
board would consider mailing copies of the minutes again. While
neither of these options was felt by the board to be practical,
it was recommended that anyone desiring a copy of the minutes
contact Mr. O'Connor at 303 663-3615. Additionally, the website
address will be noted on all minutes, notices, correspondence,
etc. (see above).
Directory Update-Ms. Simmons updated the board on
the status of the directory on behalf of Diane Jaunk, who was
not able to attend the meeting. Representatives of each sub-association
will be contacted regarding their interest in providing financial
support for the printing of this initial directory. All addresses
will be listed; however, postcards will be mailed to all homeowners
in August, to complete and return with their authorization (or
not) to list their name and phone number in the directory. The
goal is to publish and distribute the directory in January 2003.
The homeowners forum was closed.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the May 2002
financial statements, as follows:
- Income year-to-date $54,000 budgeted $54,800 actual
- Operating expense year-to-date $40,800 budgeted $31,300 actual
- Net operating income year-to-date $13,200 budgeted $23,500 actual
Two questions were raised by board members regarding
the financial statements, as follows:
- Why is there so large an amount in reserves? Mr. O'Connor explained
that these funds cover repair of major capital items, such as
the water feature and irrigation system. The amounts needed and
held in reserve are based upon an independent reserve study, which
is periodically updated.
- Why are funds in a money market account versus
CDs? Mr. O'Connor explained that the money market funds are the
monies paid in advance under the annual discount payment program.
These are operating funds that will be used for expenses throughout
the current year.
Mr. O'Connor reported on the two outstanding delinquencies,
as follows:
- A judgment has been obtained on the Prestwick Way delinquency,
and attorneys are researching avenues available to collect on
the judgment.
- Payment in full has been made by the owner on
the Newport Circle delinquency, which resolves this matter.
OLD BUSINESS
Status of Water Feature-Mr. O'Connor reported that
the water has been shut off to the water feature. He stated that
there are no short-term options, but considerations are the cost
to do renovation at the current location or moving to another
location (see item under New Business). Mr. O'Connor has had discussions
with two companies regarding modifying the current location, and
he hopes to have proposed costs by the next meeting.
Status of Median Renovation-Mr. O'Connor reported
that Douglas County Maintenance would begin the project of removing
and replacing various landscape elements, as approved by the board,
by the third week in June. The project is expected to be completed
by mid-July.
Standard Letter Form-As requested by the board,
a standard letter form has been prepared by the association's
attorney, Rich Johnston. The form references the section/article
of the Declaration, Architectural Review Design Guidelines, or
Rules and Regulations, which constitutes the violation.
It was noted, however, that with regard to the October
Place repainting issue, this standard letter form would not be
applicable. After discussion, it was determined to table this
issue to the next meeting, with Mr. O'Connor reporting Mr. Johnston's
recommendations on this matter.
NEW BUSINESS
Architectural Review Design Guidelines-Revised language
has been suggested regarding Section 2.46 of the guidelines, which
relates to approval of color and color combinations. After discussion,
it was determined to table this issue to the next meeting.
Irrigation Leak Under Plum Creek Boulevard-Mr. O'Connor
provided the board with background information on this matter,
including the cost incurred of $4,500 to correct the problem.
Parking Issues-It was noted that concern has been
raised by sub-associations regarding guest or visitor parking,
as well as parking of trailers, boats, etc. The board stated its
position that such enforcement is the responsibility of each individual
sub-association. The suggestion was also made that sub associations
place "Visitor Parking Only-Violators Will be Towed"
signage where needed. Additional discussion was held regarding
common language that could be included with sub-association rules
and regulations concerning these parking issues.
Motion was made, seconded, and passed unanimously
to authorize up to $200 for legal counsel to prepare appropriate
common language for sub-association rules and regulations.
Water Feature Committee Report-Mr. And Mrs. Simmons
made a presentation to the board regarding the entry sign relocation
action plan. The board indicated its preference for one single
sign located on the median strip on Plum Creek Boulevard, at an
approximate cost of $5,000. The board also requested additional
information regarding the approval process, as well as contacting
sub-associations for their input. A meeting of the Water Feature
Committee will be held prior to the next board meeting, at 6:00
p.m. The board expressed its thanks for their efforts.
Tree Stakes-The question was raised about removing
tree stakes from mature trees. Mr. O'Connor said he would request
Douglas County Maintenance to remove any such stakes from association
property.
U.S. Home Fencing on Boulevard-The question was
raised about the poor condition of the U.S. Home fencing on the
boulevard. Mr. O'Connor advised that there is a new board in place
and this issue was on their agenda for review/action. The board
requested Mr. O'Connor report at the September meeting the status
of this fencing issue.
Auto Dealership Issues-The question was raised about
continued excessive noise from the auto dealership intercom system.
It was noted that various issues, including signage, landscaping,
visibility, lighting, as well as noise, have been raised to the
Town Council in the past. The board requested Mr. O'Connor talk
with Councilman Herb Teets and report at the next meeting.
ADJOURNMENT
At 8:35 p.m., a motion was made, seconded, and passed
unanimously to adjourn the meeting.
NEXT BOARD MEETING-Wednesday, July 10, 7:00 p.m.
at Plum Creek Country Club, in the Plum Room.