CALL TO ORDER

The meeting was called to order at 7:00 p.m. by President Mark Kramer. Also present were Board members Bobbie Van Horn (Vice President), Terry Fairley (Treasurer), Kim Rennecker (Secretary), Jason Johnson, and Clyde Simmons. Also present was John O'Connor of Pristine Communities, Inc. Board member Al Holowinski was absent.

VERIFICATION OF QUORUM

President Kramer acknowledged the Board members present and noted there was a quorum.

HOMEOWNERS FORUM

Homeowner Tom Flenner brought to the board's attention the drainage problem on the east side of Mount Royal Drive just south of Pine Needle Way. Mr. O'Connor agreed to contact the city about correcting the problem.

The homeowners forum was closed.

APPROVAL OF MAY 9, 2001, MINUTES

Motion to approve May 9, 2001, minutes was made, seconded, and passed unanimously.

MANAGEMENT REPORT

Mr. O'Connor reviewed key points of the May 2001 financial statements, as follows:
- Income year-to-date is $50,400 budgeted, $55,600 actual
- Operating expense year-to-date is $40,700 budgeted, $34,700 actual
- Net operating income year-to-date is $9,700 budgeted, $20,900 actual

Currently over budget for income, under budget for expenses. Does not reflect $1,000 for additional flowers, which will be included in June expenses.

OLD BUSINESS

Issues addressed by Douglas County Maintenance
Mr. O'Connor introduced Duane Farnsworth with Douglas County Maintenance, to discuss two issues:

1) Irrigation system not working to six flower boxes on boulevard between Kelsey and October Place.
2) Replacement of dead pfitzers on boulevard between Champions Court and Mount Royal.

Mr. Farnsworth presented possible alternatives for both landscaping problems. After discussion by the board, the following two motions were made:

1) To authorize Mr. Farnsworth to plant six beds in three sections with potentilla, and rock to match as best as possible, not to exceed total cost of $1,200. This motion was seconded and passed 4-2.
2) To phase-in four sections of new pfitzers over next six months, starting with the worst section first by July 15, 2001, at $1,250 per section. This motion was seconded and passed unanimously.

Mr. Farnsworth responded to an inquiry about suds in the pond from time to time, which are due to pranksters with dishwasher soap.

Ms. Van Horn asked when would the speed sign by the library be replaced. Mr. Farnsworth stated this would be completed within the next week.

Mr. O'Connor noted that two trees, which were a donation from Mr. Farnsworth, had been planted by the new electric box on the boulevard, and added we would need to put up two more trees on the north side to completely hide the box.

Mr. Farnsworth was asked if we are in any violation with the city for our watering schedule. He advised the board we were not; that the allowance is 1.5 inches per week and the scheduling is set for 1.3.

Plum painting-Mr. O'Connor told the board he would contact Carl at Collegiate about painting the plum.

Survey form-The board was advised that the survey form was ready to be distributed. Motion to accept the survey form was made, seconded, and passed 5-1.

Motion to include the survey form with the June 13, 2001, minutes, place at the library and clubhouse for pick-up by homeowners, and also put on the website was made, seconded, and passed with 1 abstention.

SURVEY FORMS ARE TO BE COMPLETED AND RETURNED TO THE CLUBHOUSE, FAXED OR MAILED TO THE BOARD BY AUGUST 1, 2001.

Website-President Kramer reported that the website has been activated. He stated that one of the documents to be placed on the website was the declarations, which comprise 40 pages. After discussion, it was determined that there would be a footnote that these declarations do not include the St. Andrews supplemental annexation, which comprises an additional 25 pages.

President Kramer indicated there would be a comment section, where if homeowners have a complaint, they can easily e-mail either the board or the property manager. President Kramer remarked that the website would be evolving over the next year. The website address is www.plumcreekhoa.com.

NEW BUSINESS

Mr. O'Connor discussed the following issues
Advised of the merger of the audit firm of Denton with O'Donnell, which will now be known as O'Donnell. When questioned about a time frame for the audit, he advised the audit for Year 2000 should be completed by the third week of July.

Reported the removal of dead stumps had been completed.

Reviewed the renewal of the management contract for Pristine Communities, Inc. He noted for the board that nothing has changed in the contract, including the rate, which has remained the same for seven years (i.e., $3 per month per home). The contract period is for one year.

Motion to rehire Pristine Communities, Inc. for the period July 1, 2001, through June 30, 2002, was made, seconded, and passed unanimously.

Mr. Johnson advised the board of the following
Has updated the Architectural Control Committee guidelines and copies have been distributed to ACC for comments. He will have a draft available for the board's review at the next board meeting.

Ms. Van Horn raised the following issues
Asked if the vacant lots at Cherry Circle and south side past entrance to clubhouse have received a notice to be mowed. Mr. Johnson will contact the proper party for action.

Noted dead aspen trees and weeds at 2703 Plum Creek Boulevard. This is a new homeowner and the issue was tabled to the next board meeting.

Raised concern about finding a permanent meeting place for the board, stressing the importance of continuity. Discussion was held and Mr. O'Connor advised that MedVed was not interested in a long-term commitment. He also confirmed that there would be a charge of $50 per meeting for use of the clubhouse. Mr. Johnson offered to contact the club about an arrangement.

Noted there continues to be noise from the car dealership; the lights have improved, but the loudspeaker still carries to the subdivision. Inquired about starting a petition.

President Kramer reported on the following item
Received a call from a homeowner regarding volunteer community service by her teenage son. She offered to supervise the work, which could be as much as 30-40 hours per week as needed. President Kramer will contact the homeowner for a trial period, starting with painting the pet waste enclosures, and will provide the paint and brushes for the job.

Mr. Rennecker posed the following questions
Asked about the status of the landscaping of a new home on Satsuma. Mr. O'Connor advised it was due to be completed May 15. Suggested giving them ten days to provide approved landscaping plan.

Asked if the board could be provided with a tracking list for action items, and requested that copies of all letters and follow up results be included in the board packet.

Asked about Casablanca houses on Mount Royal Drive. Mr. O'Connor advised the roof was done at 2625, but the builder continues to have crew-related problems. The lot has been graded at 2635, and Mr. O'Connor will ask Peter Rinehart when the Certificate of Occupancy will be issued.

Noted that adjoining lot is full of debris. Mr. O'Connor stated there are actually two more sites, but no current plans to build.

Additional issue discussed
Report on Trimark and St. Andrews Association May 24 board meeting was given by homeowners present. Homeowners at the May 24 meeting initially chose to elect only one homeowner to the board, Ron Terburg, leaving two of the Trimark board members in place until homeowners are provided with an audit, which is pending. Homeowners expressed concern about the existing deficit and were not given satisfaction as to how it will be covered. The board will invite Mr. Terburg to the next master association board meeting.

ADJOURNMENT

At 8:30 p.m. a motion was made, seconded, and passed unanimously to adjourn the meeting.

NEXT BOARD MEETING-Wednesday, July 11, 2001, 7:00 p.m. at __________.