CALL TO ORDER
& VERIFICATION OF QUORUM
The meeting was called to order at 7:00 p.m. by
President Mark Kramer. Also present were board members Ross Fife
(Vice President), Sheila Haulter, Al Holowinski (Treasurer), Jason
Johnson, and Clyde Simmons (Secretary), as well as John O'Connor
of Pristine Communities, Inc. Board member Michael Ford was absent.
President Kramer noted there was a quorum.
HOMEOWNERS FORUM
No owners were present, so a homeowners forum was
not held.
APPROVAL OF JUNE 11, 2003, MINUTES
Motion was made, seconded, and passed unanimously
to approve the June 11, 2003, minutes. The minutes will be posted
on the website.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the June 2003
financial statements, as follows:
- Income year-to-date $ 65,300 budgeted $ 65,000 actual
- Operating expense year-to-date $ 66,400 budgeted $ 54,400 actual
- Net operating income (loss) year-to-date $ (1,100) budgeted
$ 10,600 actual
Mr. O'Connor noted that the only significant operating
budget variance during the month of June was the purchase of flowers
at a cost of $17,000 in comparison to a budgeted figure of $10,000.
Mr. O'Connor also reviewed for the board the status
of several delinquencies.
OLD BUSINESS
Landscape Violation on Satsuma Place-Mr.
O'Connor reported that he had received a landscaping plan from
this owner, with completion scheduled by July 31. He noted that
if landscaping was not completed by that date, fines would be
imposed effective August 1.
Water Feature-Mr. O'Connor reported that
final payment had been made to the contractor for this work. Several
board members noted receiving a number of good comments. Mr. O'Connor
also noted some very positive comments from non-residents as well.
It was suggested again that an article be placed in the local
papers upon completion of this project.
Discussion was held concerning adding additional
"rock" underneath the flat rock to make it seem more
natural-looking. Mr. O'Connor was requested to obtain a bid for
this additional work.
Discussion was also held regarding the additional
$7,000 expenditure on flowers for the year. Motion was made, seconded,
and passed unanimously to approve this additional expense.
It was also noted that only Mr. O'Connor should
give direction to Douglas County Maintenance, or any other contractor
providing services, on behalf of the association.
Plum Creek Directory-Mr. Fife updated the
board on his meeting with Diane Jaunk and a discussion with owner
Mildred Simmons. Based on those conversations, it was concluded
that the master association would not pursue this project; rather,
sub-associations could put together directories if they want one.
Board Meeting Sign-Mr. O'Connor advised he
had ordered a two-sided sign as requested and indicated it would
be ready next month. It was suggested that an additional sign
be ordered as well. Motion was made, seconded, and passed unanimously
to order a second sign and for Mr. Fife to be in charge of placing
both signs.
Street Signs-Mr. O'Connor advised that the
street sign project was halfway done.
NEW BUSINESS
Complaint Letter-Mr. O'Connor reviewed for
the board the issues raised in a letter regarding alleged violations
at a Cherry Plum Way residence. Detailed discussion was held on
this matter, including comments by board members who had personally
viewed the residence in question. Mr. O'Connor was requested to
respond to the letter per the board's discussion. In addition,
he will monitor the residence to determine if any violations occur
in the future.
Handwritten Signs-Mr. O'Connor noted handwritten
signs had been posted throughout the area. The signs related to
an upcoming meeting by the planning commission regarding Plum
Creek Highland sub association open space issues. Ms. Haulter
stated she would attend the meeting and the board requested a
report at the next board meeting. Mr. O'Connor advised the signs
would be removed after the meeting was held.
ADJOURNMENT
At 7:45 p.m., a motion was made, seconded, and passed
unanimously to adjourn the meeting.
NEXT MEETING-Wednesday, August 13, 2003,
7:00 p.m. at Plum Creek Country Club, in the Plum Room.