CALL TO ORDER
The meeting was called to order at 7:00 p.m. by
President Mark Kramer. Also present were Board members Bobbie
Van Horn (Vice President), Terry Fairley (Treasurer), Kim Rennecker
(Secretary), Al Holowinski, Jason Johnson, and Clyde Simmons.
Also present was John O'Connor of Pristine Communities, Inc.
VERIFICATION OF QUORUM
President Kramer acknowledged the Board members
present and noted there was a quorum.
Mr. O'Connor advised the board that Ron Terborg,
the St. Andrews Association homeowner board member, had been invited
to attend this board meeting, but was not present. The board discussed
at length several important issues concerning the St. Andrews
Mr. O'Connor advised the board that Trimark was
in violation of Colorado Revised Statue 38-33.3.303
( which is commonly referred to as CCIOA) He reiterated that the
St. Andrews board should be comprised of five members, all St.
Andrews homeowners. Mr. O'Connor also reminded the board members
that turning the board over to the homeowners in no way releases
Trimark, or ACCU, from their fiduciary responsibilities to provide
complete financial information, and the developer is obligated
to fund any financial deficiencies occurring while the association
is under their control.
Mr. O'Connor suggested that the master association
attorney write a letter to be sent to Mr. Terborg as the homeowner
board representative, Trimark as the developer, and ACCU as the
management company. Master association board members would be
copied on the letter. Such a letter would make the above statements,
as well as state a time limit for response and compliance by Trimark
and ACCU. It was specifically noted and agreed that the St. Andrews
homeowners need to be made aware of these facts and that the master
association has an interest in assisting.
Motion for such a letter was made, seconded, and
APPROVAL OF JUNE 13, 2001, MINUTES
Motion to approve June 13, 2001, minutes was made,
seconded, and passed unanimously. The minutes will be posted on
the website. A note will also be posted that the July board meeting
was not held.
Mr. O'Connor reviewed key points of the July 2001
financial statements, as follows:
- Income year-to-date $73,600 budgeted $82,100 actual
- Operating expense year-to-date $77,300 budgeted $53,800 actual
- Net operating income year-to-date $ 3,700 budgeted $28,300 actual
Mr. O'Connor noted that irrigation bills from the
town totaling approximately $4,000 are due in August. Additionally,
he stated that if the association could maintain this excess net
income, it would be able to reimburse funds previously advanced
from the reserve account to meet for operational expenses.
Violations-Parked vehicle violation on Emerald has
been corrected. (Mr. O'Connor reviewed policy regarding parking
Discussed landscaping status for Satsuma residence.
They are to resubmit plans by 8/21. If plans comply, ACC will
set completion by 9/15; if plans don't comply, Mr. O'Connor will
notify homeowner of a hearing to be held at next board meeting.
Survey results-The board discussed the survey results,
as well as the fact that only 20 forms out of a possible 493 had
been completed and returned (it was agreed this was a disappointing
response). It was requested that the board review the results
and be prepared to discuss how to address the issues at the next
ACC guidelines-Mr. O'Connor handed out a draft of
the new ACC guidelines and requested that the board review and
be prepared to discuss any suggested revisions at the next board
meeting. Mr. O'Connor noted that a decision would also need to
be made to reformat the ACC form from legal size to letter size.
Once the board agrees on the revised draft, it will
go to the ACC for their review and they will submit a final draft
for approval by the board. The guidelines and form will be posted
on the website for easy access by all homeowners. The website
address is www.plumcreekhoa.com.
Sign by maintenance shed-Top board has rotted; Mr.
Johnson will request the board be replaced and painted. Mowing
and removal of weeds had been completed as requested.
Drainage problem on Mount Royal Drive-Mr. O'Connor
advised this has been corrected.
Plum Creek Country Club agreement for board meeting
room-After discussion by the board, it was agreed that the meeting
time in the contract should be 7 to 9 p.m., meeting space cost
of $50 per meeting should be stated, and contract would be changed
to be executed by the president of the board rather than by Mr.
O'Connor. Mr. O'Connor noted that the contract states payment
is due only for meetings held.
Motion to approve the contract with stated changes
was made, seconded, and passed unanimously.
Old Safeway center parking area-Ms. Van Horn called
the board's attention to the fact that the parking area has turned
into a used car lot, with trucks parking near the Dairy Queen
and the whole area looking very tired and rundown. Ms. Van Horn
suggested that the board write the town manager, and copy Herb
Teets. The letter would state that the association, as the representative
of residents of Castle Rock community, is asking that the town
take action to notify the appropriate parties and give 30 days
to correct deficiencies.
Motion to send such a letter was made, seconded,
and passed by majority.
Picture of the board for the website-President Kramer
requested that after the meeting adjourn, the board pose for a
picture to be posted on the website; phone numbers will be listed
to contact individual board members.
At 7:55 p.m. a motion was made, seconded, and passed
unanimously to adjourn the meeting.
NEXT BOARD MEETING-Wednesday, September 12, 2001,
7:00 p.m. at Plum Creek Country Club, in the Plum Room.
The homeowners forum was closed.