CALL TO ORDER & VERIFICATION OF QUORUM
The meeting was called to order at 6:00 p.m. by President Mark Kramer. Also present were Board members Christine Foote (VP), Jason Johnson (Secretary/Treasurer), Tom Flenner, Al Holowinski, and Fred Jauch and Dave Watts, as well as John O'Connor of Pristine Communities, Inc. Mr. Kramer noted there was a quorum present.
APPROVAL OF MINUTES
A motion was made, seconded, and passed unanimously to approve the June and July minutes as presented. Both minutes will be posted on the website.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the July 2006 financial statements, as follows:
- Income year-to-date $ 77,048 actual $ 72,570 budgeted
• Operating expense year-to-date $ 74,548 actual $ 75,963 budgeted
• Net operating income (loss) year-to-date $ 2,499 actual $ (3,393) budgeted
Mr. O'Connor also updated the board regarding several delinquencies and their status.
OLD BUSINESS
Assignment of Admin. Responsibility by Sub-Assoc. – Mr. O'Connor discussed the status of The Pines HOA Assoc. “Amendment of Declarations of Covenants and Restrictions”. Once the Pines HOA has completed this procedure the board will proceed with their application.
Status of violation: 232 Kelsey Place – Copy of a letter mailed to the homeowner was presented. As of this date Mr. O'Connor has not received a response from the homeowner. A motion was made, seconded and passed unanimously to send a follow up letter requiring a response and action by September 1, 2006 after which time fines will begin.
NEW BUSINESS
Retention of an Architect for the ACC – Due to the near future development on three vacant lots in our area we will need to find and contract with a local architect to review proposed blueprint designs. Mr. O'Connor will contact and interview potential candidates and report back to the board.
Letter of Endorsement – Mr. O'Connor presented a letter from the Town of Castle Rock asking if our Master HOA would endorse the Town and County's purchase of Crystal Valley Ranch Butte so that it would remain undeveloped. A motion was made, seconded, and passed unanimously to send the Town a letter from the board to endorse this plan.
Attorney's Fees – The board asked Mr. O'Connor to keep track of any attorney fees associate with the “Assignment of Administrative Responsibility” so that we can recover these costs from the sub-association who make application.
ADJOURNMENT
At 6:22 p.m., a motion was made, seconded, and passed unanimously to adjourn the meeting.
Next Board Meeting —Wednesday, September 13, 2006, at 6:00 p.m. at the Conference Room, Philip S. Miller Library
Respectfully submitted
Jason Johnson
Secretary