CALL TO ORDER
& VERIFICATION OF QUORUM
The meeting was called to order at 7:05 p.m. by
President Mark Kramer. Also present were board members Ross Fife
(Vice President), Sheila Haulter, Al Holowinski (Treasurer), Jason
Johnson, and Clyde Simmons (Secretary), as well as John O'Connor
of Pristine Communities, Inc. President Kramer noted there was
a quorum.
HOMEOWNERS FORUM
An owner solicited the support of the board regarding
three issues-incomplete sidewalk areas along Mount Royal Drive
and at the end of Plum Creek Boulevard, reducing the speed limit
in the park area along Mount Royal Drive near Plum Creek Boulevard,
and revising certain fencing requirements. The owner was advised
that the board has no authority or input regarding the sidewalk
areas or in setting speed limits, and he was referred to the Town
of Castle Rock on these items. With regard to the fencing issue,
the owner was referred to the Architectural Control Committee
(ACC) for action on this item, as well as the association website
for a copy of the guidelines.
The homeowners forum was closed.
APPROVAL OF JULY 9, 2003, MINUTES
Motion was made, seconded, and passed unanimously
to approve the July 9, 2003, minutes. The minutes will be posted
on the website.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the July 2003
financial statements, as follows:
- Income year-to-date $ 77,400 budgeted $ 77,300 actual
- Operating expense year-to-date $ 85,200 budgeted $ 65,300 actual
- Net operating income (loss) year-to-date $ (7,800) budgeted
$ 12,000 actual
Mr. O'Connor noted that final billing had been received
on the completed water feature work. In addition, he noted that
payment would come out of the surplus in the operating account
at this time, and the account would be reimbursed by funds from
the reserve account at a later date.
Mr. Fife inquired about investment accounts and
funds. Mr. O'Connor advised accounts were held with Dain Rauscher
and provided a brief overview.
Mr. O'Connor also reviewed for the board the status
of two delinquencies.
OLD BUSINESS
Status of Landscaping on Satsuma Place-Mr.
O'Connor introduced the owner of the subject property, who provided
the board with a report on the status of the landscaping. He advised
that the project was essentially complete and hoped the board
had taken an opportunity to drive by to see the work. The owner
then requested the board to consider waiving the fine that had
been imposed. Mr. O'Connor noted the fine covered the period August
1-12 at $25 per day, for a total of $300.
After discussion (with several board members commenting
on their personal inspection of the property), motion was made,
seconded, and passed unanimously to waive the $300 fine, with
thanks to the owner for completing the landscaping in such an
attractive manner.
Bank One Acquired Property on Prestwick Way-Mr.
O'Connor advised the board that this issue had been resolved,
so no hearing would be required. He also noted that the association
would eventually recoup $150 of dues on this property.
NEW BUSINESS
Appointment of Board Member-Mr. O'Connor
reported that Mr. Ford had advised he could no longer serve on
the board and noted that a replacement board member for the remainder
of the term would be needed. He advised that Tom Flenner of the
St. Andrews sub-association had indicated he would be willing
to serve.
After a short discussion, motion was made, seconded
and passed unanimously to appoint Mr. Flenner to serve the remainder
of this term, through December 31, 2003. Mr. Flenner was invited
to be seated with the other board members.
Consultant for ACC-Mr. O'Connor advised the
board that the architectural consultant for the ACC would no longer
be able to fulfill those duties for health-related reasons. Mr.
O'Connor specifically noted an issue regarding an application
for roof modification that had been denied by the ACC and would
need to be addressed further.
Mr. Johnson requested that the minutes reflect the
following additional details regarding this matter. Mr. O'Connor
arranged for a timely hearing on this issue. He also found a replacement
architectural consultant within a two-week period. If this applicant
(or any other applicant) desires to have a hearing before the
ACC, the committee would be able to meet and provide a response
within the standard 30-day timeframe.
Proposal for Fall Flowers-Mr. O'Connor reviewed
for the board a proposal from Douglas County Maintenance to change
out the petunias at the front entrance in mid to late September
with winter hardy pansies. The board was in agreement to not spend
any more money on flowers at this time.
Vandalism Damage at Front Entrance-Mr. O'Connor
provided the board with details concerning recent vandalism, including
damage to lights and sprinkler heads. He noted that the fairgrounds
and some other adjacent areas were also vandalized. He stated
that the police were called, but they offered no specific commitment
to increase patrolling of this area. He also noted that traffic
surveillance cameras would not provide a view of the vandalized
area and an insurance claim would not be filed due to $1,000 deductible.
Mr. O'Connor reported that repairs were in process.
Damage to Irrigation System at Water Feature-Mr.
O'Connor provided the board with details concerning damage by
a concrete truck that had run into the water feature. The driver
and truck left the scene, but an alert bystander was able to identify
the responsible truck. Mr. O'Connor stated repairs totalled $1,600
and he would proceed to seek reimbursement by the concrete company.
Mr. O'Connor also noted that previous damage to
the west side of the median at the front entrance had been paid
one-half each by Edward Kramer & Sons and the Town of Castle
Rock.
Mr. Fife inquired about the status of the wall project
at the front entrance. Mr. O'Connor responded that this work would
begin in a couple of weeks, with completion scheduled by the end
of September.
Hearing Regarding Landscaping Issue on Mount
Royal Drive-Mr. O'Connor noted the owner for the subject property
was not present and provided the board with an update to this
ongoing landscaping issue.
After discussion, motion was made, seconded, and
passed unanimously to request Mr. O'Connor to write the owner
the standard letter citing noncompliance and imposing a fine of
$25 per day effective August 15, 2003, until an approved landscaping
plan for both the front and back yards is completed.
ADJOURNMENT
At 8:05 p.m., a motion was made, seconded, and passed
unanimously to adjourn the meeting.
NEXT MEETING-Wednesday, September
10, 2003, 7:00 p.m. at Plum Creek Country Club, in the Plum Room.