CALL TO ORDER
& VERIFICATION OF QUORUM
The meeting was called to order at 7:00 p.m. by
President Jason Johnson. Also present were Board members Ross
Fife, Mark Kramer (Vice President), Mark Richards, and Clyde Simmons
(Treasurer). Also present was John O'Connor of Pristine Communities,
Inc. Board members Sheila Haulter and Al Holowinski were absent.
President Johnson noted there was a quorum.
APPROVAL OF JULY 10, 2002, MINUTES
Motion was made, seconded, and passed unanimously
to approve the July 10, 2002, minutes. The minutes will be posted
on the website.
The suggestion was made to postpone repairs
to the existing water feature. President Johnson acknowledged
the remarks and noted this item would be discussed under Old
The comment was made that some homeowners
would like minutes to be mailed. In response, Mr. O'Connor
reminded the board that initially, for those who had no access
to the website, copies of minutes had previously been made
available at the library and Plum Creek Country Club; but
this practice was stopped because no one was picking them
up. He also noted that at one time postcards were sent to
homeowners to complete and return if they wanted a set of
minutes mailed directly each month. It was suggested that
a postcard mailing could be tried again. The question was
also raised about how new homeowners receive information about
the master association. As no standard procedure is in place,
President Johnson suggested that a packet with such information
be sent to new homeowners and asked Mr. O'Connor to prepare
a welcome letter to bring to the next meeting for the board
A special note was made to commend U.S. Homes
subdivision for certain residents painting their fences. Mr.
O'Connor added that three bids had been received to powerwash
and paint additional perimeter fences, which would be scheduled
before fall. President Johnson asked Mr. O'Connor to relay
the board's appreciation at the next Plum Creek North meeting.
The homeowners forum was closed.
Mr. O'Connor reviewed key points of the July 2002
financial statements, as follows:
- Income year-to-date $ 79,000 budgeted $79,600 actual
- Operating expense year-to-date $ 89,700 budgeted $53,200 actual
- Net operating income (loss) year-to-date $(10,700) budgeted
Mr. O'Connor noted that $29,000 would be paid in
August for the completion of landscape improvements on the boulevard.
Delinquencies-Mr. O'Connor provided the board with
a list of homeowners who are more than 60 days delinquent. Additional
details were provided concerning a serious delinquency.
Status of Moving Entrance-Mildred Simmons
advised the board that Castle Rock Public Works Director Bob Watts
was very satisfied with the signage materials; however, he would
not approve a median sign location, which was the board's preferred
choice. It was noted that the board could appeal this decision
to the town council.
President Johnson requested a written explanation
from Mr. Watts as to why this signage request was denied and to
offer an acceptable modification. Ms. Simmons will draft correspondence
requesting such a response.
Status of Repairing Existing Water Feature-Discussion
was held regarding repairs to the existing water feature, reiterating
previous comments during the homeowners forum to postpone any
repairs due to the current water situation. Mr. O'Connor noted
that this issue would be a major topic at the annual meeting,
at which time a general report to homeowners would be made.
After additional discussion, the board decided that
if the water situation improves, a more attractive and functional
water feature at a reasonable cost should be reviewed and given
consideration. It was noted that Douglas County Maintenance could
provide input and cost estimates. A current estimate for a modified
repair is $28,000.
Legal Opinions-Mr. O'Connor reviewed attorney
Rich Johnston's response to the board's request for recommendations
regarding the parking issue, advisory committee, and maintenance
enforcement. In particular, notification to homeowners regarding
compliance (or noncompliance) issues will be reviewed and discussed
in further detail at the next meeting. It was suggested that such
notification could be made in the same mailing as a postcard regarding
minutes (item discussed under homeowners forum).
Community Directory-Ms. Simmons reviewed
the status of the directory being prepared by Diane Jaunk. She
noted that previous directories prepared by Ms. Jaunk contained
substantial advertisement so that the directory could be distributed
to homeowners at no cost. President Johnson confirmed with Ms.
Simmons that the directory would not contain any statement that
it was authorized by the master association. The board requested
that Ms. Jaunk provide an update at the next meeting.
Tree Trimming Proposal-Mr. O'Connor reported
that it had been about seven years since the trees along the boulevard
had been trimmed. A bid proposal for this work has been received
from Lynn's Tree Service for a total cost of $3,615, which would
include all trees in the median. He added that Lynn's had just
completed a trimming project in Champions Court and did an outstanding
job. He also noted that September is the best time to do this
Motion was made, seconded, and passed unanimously
to accept said contract by Lynn's Tree Service and to request
that this project be completed after Labor Day.
At 8:15 p.m., a motion was made, seconded, and passed
unanimously to adjourn the meeting.
NEXT BOARD MEETING-Wednesday, September 11,
7:00 p.m. at Plum Creek Country Club, in the Plum Room.