PLUM CREEK MASTER HOMEOWNERS ASSOCIATION
www.plumcreekhoa.com

BOARD OF DIRECTORS MEETING

The meeting was called to order at 7:00 p.m. by President Jason Johnson. Also present were Board members Ross Fife, Mark Kramer (Vice President), Mark Richards, and Clyde Simmons (Treasurer). Also present was John O'Connor of Pristine Communities, Inc. Board members Sheila Haulter and Al Holowinski were absent. President Johnson noted there was a quorum.

APPROVAL OF JULY 10, 2002, MINUTES

Motion was made, seconded, and passed unanimously to approve the July 10, 2002, minutes. The minutes will be posted on the website.

HOMEOWNERS FORUM

• The suggestion was made to postpone repairs to the existing water feature. President Johnson acknowledged the remarks and noted this item would be discussed under Old Business.
  
  
• The comment was made that some homeowners would like minutes to be mailed. In response, Mr. O'Connor reminded the board that initially, for those who had no access to the website, copies of minutes had previously been made available at the library and Plum Creek Country Club; but this practice was stopped because no one was picking them up. He also noted that at one time postcards were sent to homeowners to complete and return if they wanted a set of minutes mailed directly each month. It was suggested that a postcard mailing could be tried again. The question was also raised about how new homeowners receive information about the master association. As no standard procedure is in place, President Johnson suggested that a packet with such information be sent to new homeowners and asked Mr. O'Connor to prepare a welcome letter to bring to the next meeting for the board to review.
  
  
• It was noted there is an additional neighborhood website at www.plumcreeknews.com.
  
  
• A special note was made to commend U.S. Homes subdivision for certain residents painting their fences. Mr. O'Connor added that three bids had been received to powerwash and paint additional perimeter fences, which would be scheduled before fall. President Johnson asked Mr. O'Connor to relay the board's appreciation at the next Plum Creek North meeting.
  
  The homeowners forum was closed.

MANAGEMENT REPORT

Mr. O'Connor reviewed key points of the July 2002 financial statements, as follows:
- Income year-to-date $ 79,000 budgeted $79,600 actual
- Operating expense year-to-date $ 89,700 budgeted $53,200 actual
- Net operating income (loss) year-to-date $(10,700) budgeted $26,400 actual

Mr. O'Connor noted that $29,000 would be paid in August for the completion of landscape improvements on the boulevard.

Delinquencies-Mr. O'Connor provided the board with a list of homeowners who are more than 60 days delinquent. Additional details were provided concerning a serious delinquency.

OLD BUSINESS

Status of Moving Entrance-Mildred Simmons advised the board that Castle Rock Public Works Director Bob Watts was very satisfied with the signage materials; however, he would not approve a median sign location, which was the board's preferred choice. It was noted that the board could appeal this decision to the town council.

President Johnson requested a written explanation from Mr. Watts as to why this signage request was denied and to offer an acceptable modification. Ms. Simmons will draft correspondence requesting such a response.

Status of Repairing Existing Water Feature-Discussion was held regarding repairs to the existing water feature, reiterating previous comments during the homeowners forum to postpone any repairs due to the current water situation. Mr. O'Connor noted that this issue would be a major topic at the annual meeting, at which time a general report to homeowners would be made.

After additional discussion, the board decided that if the water situation improves, a more attractive and functional water feature at a reasonable cost should be reviewed and given consideration. It was noted that Douglas County Maintenance could provide input and cost estimates. A current estimate for a modified repair is $28,000.

Legal Opinions-Mr. O'Connor reviewed attorney Rich Johnston's response to the board's request for recommendations regarding the parking issue, advisory committee, and maintenance enforcement. In particular, notification to homeowners regarding compliance (or noncompliance) issues will be reviewed and discussed in further detail at the next meeting. It was suggested that such notification could be made in the same mailing as a postcard regarding minutes (item discussed under homeowners forum).

Community Directory-Ms. Simmons reviewed the status of the directory being prepared by Diane Jaunk. She noted that previous directories prepared by Ms. Jaunk contained substantial advertisement so that the directory could be distributed to homeowners at no cost. President Johnson confirmed with Ms. Simmons that the directory would not contain any statement that it was authorized by the master association. The board requested that Ms. Jaunk provide an update at the next meeting.

NEW BUSINESS

Tree Trimming Proposal-Mr. O'Connor reported that it had been about seven years since the trees along the boulevard had been trimmed. A bid proposal for this work has been received from Lynn's Tree Service for a total cost of $3,615, which would include all trees in the median. He added that Lynn's had just completed a trimming project in Champions Court and did an outstanding job. He also noted that September is the best time to do this work.

Motion was made, seconded, and passed unanimously to accept said contract by Lynn's Tree Service and to request that this project be completed after Labor Day.

ADJOURNMENT

At 8:15 p.m., a motion was made, seconded, and passed unanimously to adjourn the meeting.

NEXT BOARD MEETING-Wednesday, September 11, 7:00 p.m. at Plum Creek Country Club, in the Plum Room.