CALL TO ORDER
& VERIFICATION OF QUORUM
The meeting was called to order at 7:00 p.m. by
President Mark Kramer. Also present were board members Ross Fife
(Vice President), Tom Flenner, Al Holowinski (Treasurer), and
Jason Johnson, as well as John O'Connor of Pristine Communities,
Inc. Board members Sheila Haulter and Clyde Simmons (Secretary)
were absent. President Kramer noted there was a quorum.
HOMEOWNERS FORUM
No owners were present, so a homeowners forum was
not held.
APPROVAL OF AUGUST 13, 2003, MINUTES
After discussion, motion was made, seconded, and
passed unanimously to approve the August 13, 2003, minutes. The
minutes will be posted on the website.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the August 2003
financial statements, as follows:
- Income year-to-date $ 89,500 budgeted $ 89,600 actual
- Operating expense year-to-date $ 84,000 budgeted $ 74,700 actual
- Net operating income (loss) year-to-date $ 5,500 budgeted $
14,900 actual
Mr. O'Connor noted that operating expenses were
adjusted for water feature renovation, water feature electrical
and replacement of entrance walls, which are reserve expenses.
A question was asked if vandalism costs were included
in operating expenses. Mr. O'Connor said they were.
Mr. O'Connor also reviewed for the board the status
of several delinquencies.
OLD BUSINESS
Status of Landscaping on Mount Royal Drive-Mr.
O'Connor updated the board on this issue. Discussion was held,
with a specific comment made that the fact that winter was coming
would not be an acceptable excuse for not completing the landscaping
in a timely manner.
Motion was made, seconded, and passed unanimously
to request Mr. O'Connor to send a follow-up letter stating the
total fines to date, and notifying the owner of an increase in
fines to $50 per day effective September 15, 2003.
NEW BUSINESS
Settlement of Claims for Damages-Mr. O'Connor
updated the board regarding the settlement of claims for damages
to the irrigation system at the water feature, noting that full
reimbursement was being made by the cement company.
Entrance Walls-Mr. O'Connor reported that
reconstruction of the entrance walls would begin on September
15 and was expected to be completed within two to three weeks.
He added this would be the last project of the year.
Security Issues-Discussion was held regarding
incidents of property being stolen out of parked vehicles.
NOTE TO OWNERS: The board recommends that owners
keep their garage doors closed and vehicle doors locked. In addition,
if unusual activity is observed, they should contact the police.
Crystal Valley Ranch-Discussion was held
regarding barbed wire fencing at the end of Plum Creek Boulevard;
specifically, that construction traffic was using that entrance
and had knocked the fencing down. The board asked that Mr. O'Connor
request that a permanent structure be erected at that location
to prevent this situation from continuing.
A question was raised about a large advertising
balloon in the subdivision area. Mr. O'Connor responded that it
was connected to the new homes that were being constructed.
Architect Update-Mr. O'Connor advised the
board that architect Bob Engelke had died following a brief illness.
He noted that Craig Romary of Romary Architects had agreed to
assist the Architectural Control Committee with current ACC issues.
Board Meeting Signs-It was noted that board
meeting signs are placed for each meeting at two locations along
Plum Creek Boulevard.
High Grass-A question was raised about the
high grass south of the library. Mr. O'Connor reminded the board
this area was native grass and not mowed short.
Fall Fertilization/Aeration-Mr. O'Connor
noted that Douglas County Maintenance would do a fall fertilization
and aeration.
ADJOURNMENT
At 7:30 p.m., a motion was made, seconded, and passed
unanimously to adjourn the meeting.
NEXT MEETING-Wednesday, October 8, 2003,
7:00 p.m. at Plum Creek Country Club, in the Plum Room.