CALL TO ORDER
& VERIFICATION OF QUORUM
The meeting was called to order at 7:05 p.m. by
President Jason Johnson. Also present were Board members Ross
Fife, Sheila Haulter, Al Holowinski, Mark Kramer (Vice President),
Mark Richards, and Clyde Simmons (Treasurer). Also present was
John O'Connor of Pristine Communities, Inc. President Johnson
noted there was a full quorum.
APPROVAL OF AUGUST 14, 2002, MINUTES
Motion was made, seconded, and passed unanimously
to approve the August 14, 2002, minutes. The minutes will be posted
on the website.
HOMEOWNERS FORUM
Mildred Simmons brought to the board's attention
two violations within Plum Creek. Discussion was held, with the
following recommendations by the board.
(1) Portable basketball hoops, according to the
ACC guidelines, are to be brought inside garages when not in use-Subassociations
experiencing this problem should write the homeowner in violation
a letter, stating that they are in violation of paragraph 2.10(b)
of the ACC guidelines; if it should happen again, there will be
a hearing; and if they do not appear, fines may be levied. (It
was noted that the ACC's function is to review and approve, not
to enforce.)
(2) Garbage bags and cans, according to the rules
and regulations, are to be set out no earlier than 6 a.m. on the
day of pickup-A letter would be sent to each subassociation president,
stating that it has come to the board's attention that there are
numerous violations regarding trash being set out earlier than
6 a.m. on the day of pickup, and asking each subassociation to
notify their homeowners of the applicable rule. It was also suggested
that bagged grass clippings could be kept outside, but out of
sight until the morning of the scheduled pickup; but that any
food-type garbage should be kept inside until the morning of the
scheduled pickup.
Since the board has authority to modify ACC guidelines,
additional discussion was held regarding placing the basketball
hoop issue on the agenda for the next general meeting of homeowners.
At that time, the issue could be reviewed and discussed for possible
modification of the ACC guidelines. It was also noted that, in
general, violations to be challenged should be those issues that
are hazardous to property values and security. Regarding the trash
issue, it was suggested that inquiry be made if the city code
enforcement person could monitor trash that is being set out earlier
than the specified time.
The homeowners forum was closed.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the August 2002
financial statements, as follows:
- Income year-to-date $ 91,400 budgeted $91,500 actual
- Operating expense year-to-date $107,400 budgeted $91,600 actual
- Net operating loss year-to-date $(16,000) budgeted $ (100) actual
Mr. O'Connor noted reduced water consumption year-to-date
from the same time last year; i.e., 1,900,000 gallons this year
vs. 3,900,000 gallons last year. This equates to an approximate
$6,000 favorable variance. He added a caveat that the next 60
days would indicate if this was in fact a true variance or a delayed
billing cycle. It was suggested that this reduced water consumption
was probably due to the fountain status and rain sensors. It was
further noted that the 2002 actual cost could be used for the
2003 budget.
Delinquencies-Mr. O'Connor provided the board with
a list of homeowners who are more than 60 days delinquent. Additional
details were provided concerning a serious delinquency.
OLD BUSINESS
Status of Moving Entrance-Discussion was
held concerning lack of response from the city to the board's
request for an explanation from Bob Watts (Castle Rock's public
works director) regarding his disapproval of the proposed median
sign, as well as Mr. O'Connor's request to know who to contact
for a walkthrough regarding damages from the recent street repairs.
The board requested that Mr. O'Connor write a letter,
for signature by President Johnson, to the city's general manager,
with copies to the mayor and council. The letter would itemize
numerous correspondence by letter and e-mail without response
from the city's staff, cite the board's frustration in these matters,
and ask the general manager's office to facilitate a response
and/or to meet with the board.
Status of Repairing Existing Water Feature-This
continues to be an open issue.
Proposed Rules and Regulations-Attorney Rich
Johnston sent a letter to the board regarding proposed rules and
regulations language prepared by Ms. Simmons for his review. Following
discussion, President Johnson stated his desire for additional
clarification from Mr. Johnston on this matter. Mr. O'Connor will
notify Mr. Johnston of this request, and the issue was tabled
until the next meeting's agenda.
Community Directory-Diane Jaunk was again
not present at the meeting, so Ms. Simmons provided a directory
update to the board. She stated that Ms. Jaunk had provided address
and phone information for the directory that needed to be reviewed
and confirmed. Ms. Simmons also had a copy of the current Chamber
of Commerce directory, which includes advertising. No one on the
board had seen this directory, so Ms. Simmons stated she would
provide copies to the board at the next meeting. Discussion was
held about the plan to have sufficient advertisement so that the
Plum Creek directory could be distributed to homeowners at no
cost, vs. duplicate advertising in the Chamber directory.
NEW BUSINESS
Welcome Letter-Mr. O'Connor provided the
board with a draft of a proposed welcome letter to new homeowners,
which would include a copy of the ACC guidelines and the rules
and regulations. It was suggested that an additional item be included
asking if they had received their covenants and, if not, to contact
their title company for a copy. Mr. O'Connor will revise the letter,
and this item will be included on the agenda for the next meeting.
Masters Club Rules and Regulations-The ACC
for the Masters Club HOA provided the board with a copy of their
new rules for the board's review and comment. This item will be
included on the agenda for the next meeting.
Light Pole-President Johnson reported that
he had received several calls regarding the light pole knocked
down by the playground on Mount Royal Drive. Mr. O'Connor stated
this would be an IREA responsibility and will advise IREA of the
downed pole.
Maintenance Sign-President Johnson reported
that the sign by the maintenance shed has disappeared. He will
follow up with Douglas County Maintenance.
Two Vacant Lots-Mr. Holowinski inquired about
the status of two vacant lots on Mount Royal Drive. Mr. O'Connor
responded that these lots have been sold and are scheduled for
future construction.
Trees with Metal Stakes-In response to an
inquiry about certain fully-grown trees with metal stakes on Mount
Royal Drive, Mr. O'Connor advised that they are located in the
common area, which belongs to the city. President Johnson requested
that Mr. O'Connor include this as an item requiring action in
his letter to the city, as noted under Old Business.
Dumping Issue-In response to an inquiry if
Castle Rock police can authorize someone to dump materials in
the park, it was suggested to contact Rob Hanna at the Parks &
Recreation Department. Mr. Kramer will contact Mr. Hanna on this
matter.
ADJOURNMENT
At 8:05 p.m., a motion was made, seconded, and passed
unanimously to adjourn the meeting.
NEXT BOARD MEETING-Wednesday, October 9, 7:00 p.m.
at Plum Creek Country Club, in the Plum Room.