CALL TO ORDER
The meeting was called to order at 7:00 p.m. by President Mark
Kramer. Also present were Board members Bobbie Van Horn (Vice
President), Kim Rennecker (Secretary), Al Holowinski, Jason Johnson,
and Clyde Simmons. Also present was John O'Connor of Pristine
Communities, Inc. Board member Terry Fairley (Treasurer) was absent.
VERIFICATION OF QUORUM
President Kramer acknowledged the Board members
present and noted there was a quorum.
HOMEOWNERS FORUM
Mr. O'Connor introduced Peter Rinehart, representative
of The Douglas Group. Extensive discussion was held by the board
relating to the status of completion of various tasks for the
home sites located at 2603-2615-2625-2635 Mount Royal Drive, specifically:
The board voiced their concern that the landscaping
for the 2635 home site would not be completed by September 30.
Mr. Rinehart advised the board that Duane Farnsworth of Douglas
County Maintenance had been contracted to complete the job and
work was scheduled to begin September 17. He stated there was
an approved landscape plan by the ACC, which would be completed
for the front and side yards; the rear landscaping backing up
to the golf course may need to wait until next spring to be done.
Mr. Johnson suggested that the board give The Douglas
Group written notice that since plans have been approved and there
is a contract for landscaping in place for the 2635 home site,
it will expect completion by October 15, 2001. If not completed
by that date and if no notification has been received regarding
weather complications, fines will begin at $50 per day.
Motion to send such a notice was made, seconded,
and passed by majority.
Mr. Rinehart reviewed the construction issues for
the 2625 home site. He first commented that the board had originally
been provided a courtesy letter indicating the intended construction
schedule, which allows for 285 days from start date. In this instance,
the start date of January 15 would mean a completion date of October
31. Mr. Rinehart reported that utility hook ups and flatwork are
expected to be completed by that date. Dirt will be brought in,
grading finished, and weeds removed; landscaping will need to
wait until next spring to be done. Interior work will be completed
as well, including drywall and finish plumbing.
The two vacant lots (2603 and 2615) will also be
graded and cleaned up at the same time. It was noted that the
dumpster had been removed. Additional discussion was held regarding
the port-o-potty. Mr. Rinehart agreed that it would be turned
around (so that the door opens away from the street) and moved
back from the street.
Mr. Johnson suggested that the board give The Douglas
Group written notice that it expects the exterior of the 2625
home site be completed, including grading, flatwork, doors, and
windows, and for the vacant lots at 2603 and 2615 be cleaned and
leveled, by October 31, 2001. If not completed by that date, fines
will begin at $50 per day.
Motion to send such a notice was made, seconded,
and passed unanimously.
Mr. Rinehart concluded by stating that he didn't
know of any language that says a builder has to have the exterior
of a house done by a certain date, but it was his intention to
cooperate.
The homeowners forum was closed.
APPROVAL OF AUGUST 8, 2001, MINUTES
Motion to approve August 8, 2001, minutes was made,
seconded, and passed unanimously. The minutes will be posted on
the website.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the August 2001
financial statements, as follows:
- Income year-to-date $85,200 budgeted $94,000 actual
- Operating expense year-to-date $91,200 budgeted $69,000 actual
- Net operating income(loss) year-to-date $ (6,000)budgeted $25,000
actual
Mr. O'Connor reported receipt of irrigation bills
from the Town for $5,200, which will be paid in September.
Delinquencies-An Apricot Way address has filed for
bankruptcy; $300 in unpaid homeowner fees could be lost. A Masters
Point address has not responded to correspondence; lien and lawsuit
have been filed.
OLD BUSINESS
St. Andrews Association-Mr. O'Connor introduced
Ron Terborg, the homeowner board member. Extensive discussion
was held by the board relating to the required transfer of the
St. Andrews community to the homeowners. As directed at the last
meeting, legal correspondence was sent to Trimark demanding such
compliance and requesting specific documentation be turned over
to the homeowners without further delay.
Mr. Terborg advised the board that a meeting notice
had been sent to St. Andrews homeowners for a special meeting
on September 27, 2001, at 7:00 p.m. at the Plum Creek Country
Club, in the Plum Room. Mr. Terborg stated the purpose was to
discuss the budget and an increase in assessments, but there was
no mention of voting to elect the board.
The board strongly urged Mr. Terborg that a second
notice should be sent to St. Andrews homeowners informing them
that control of the association was required to be entirely in
the hands of the members of St. Andrews. Further, a statement
should be included that by Trimark resigning from the board, it
in no way absolves them from their responsibility to the association,
either financially or construction-wise. The importance was stressed
to ensure that Trimark provide the requested documentation in
a timely manner. Additionally, the priority should be to elect
a board of homeowners and to review the management of ACCU, in
particular snow removal and lawn care costs. Such a notice would
need to be dated no later than September 17, ten days prior to
the meeting date.
Mr. O'Connor reminded the board that the master
association has a responsibility to protect all members. To that
end, Mr. O'Connor will plan to attend the meeting.
ACC Guidelines-Mr. O'Connor reported that the guidelines
have been revised. He reviewed changes, including backboards,
flagpoles, roof replacement equipment, and the ACC request form
being changed from legal- to letter-size and would be made a part
of the ACC guidelines. Mr. Johnson indicated there were to be
some additional minor revisions as to format, etc., and the final
document would be ready by the next board meeting.
Discussion by the board was held regarding the options
of placing the guidelines on the website and/or doing a mass mailing
at a cost of $600-700.
Motion that the guidelines should be distributed
by mail was made, seconded, and passed unanimously.
Meeting Location-Mr. Simmons brought to the board's
attention that the location of the meeting was not currently listed
on the website. President Kramer acknowledged that the information
would be posted.
Landscape Plans-Mr. O'Connor advised the landscape
plans for the Satsuma Place residence were in compliance.
Painting Plums-Ms. Van Horn asked Mr. O'Connor the
status of the plums being painted. He advised that Collegiate
Painting Service would be contacted and the job would be completed
within three weeks.
NEW BUSINESS
Players Club Villa Fences-It was noted that these
fences are falling down and need paint. Mr. O'Connor advised there
were no plans to replace fences, but he understood they would
be painted when the units are painted.
Motion that 30 days notice should be sent stating
that all fences are to be painted was made, seconded, and passed
unanimously.
Concrete Dump-Mr. O'Connor advised the board that
the concrete behind the barricade in the U. S. Homes subdivision
was placed there by U.S. Homes who were given approval to do so
by the Douglas Group. for a short period of time.
Ryder Cup Landscaping-Discussion by the board was
held regarding five to six homes not yet landscaped. The board
stated that the landscaping should be brought into compliance.
Commendation-Mr. Johnson requested that notice be
made in the minutes commending a homeowner for exceptional action.
Bruce Klaas, 2517 Innisbrook Court/317 Pine Needle Way, has done
a wonderful job landscaping his yard and the adjoining vacant
lot.
Retaining Walls-It was noted that certain retaining
walls along the golf course in the St. Andrews development were
in need of repair. Mr. O'Connor stated that the issue was being
addressed by Trimark.
Speed Limits and Littering-Mr. Rennecker brought
up the issue of speed limits and littering, and questioned if
letters should be written to town officials. Mr. O'Connor advised
that this would be a continuing problem, especially when the Crystal
Valley Ranch extension is opened. He also commented that roundabouts
along Plum Creek Boulevard had been suggested to address the speed
issue.
Champions Circle and Deer Crossing-Ms. Van Horn
commented that these areas are less than pristine, and questioned
if they could be xeriscaped. Mr. Johnson and Mr. Simmons stated
that this issue was under discussion with the subdivision members.
ADJOURNMENT
At 8:45 p.m., a motion was made, seconded, and passed
unanimously to adjourn the meeting.
NEXT BOARD MEETING-Wednesday, October 10, 2001,
7:00 p.m. at Plum Creek Country Club, in the Plum Room.