CALL TO ORDER
The meeting was called to order at 7:00 p.m. by
President Mark Kramer. Also present were Board members Bobbie
Van Horn (Vice President), Kim Rennecker (Secretary), Al Holowinski,
Jason Johnson, and Clyde Simmons. Also present was John O'Connor
of Pristine Communities, Inc. Board member Terry Fairley (Treasurer)
VERIFICATION OF QUORUM
President Kramer acknowledged the Board members
present and noted there was a quorum.
President Kramer commented that he was pleased that
the St. Andrews at Plum Creek association had elected a homeowner-representative
No other issues were raised and the homeowners forum
APPROVAL OF SEPTEMBER 12, 2001, MINUTES
Motion to approve the September 12, 2001, minutes
was made, seconded, and passed unanimously. The minutes will be
posted on the website.
Mr. O'Connor reviewed key points of the September
2001 financial statements, as follows:
|- Income year-to-date
||$ 96,800 budgeted
|- Operating expense year-to-date
||$ 77,900 actual
|- Net operating income(loss) year-to-date
||$ 27,900 actual
Mr. O'Connor reported irrigation bills of $4,300
due but not yet paid. He also explained that the association is
to be reimbursed for $8,000-9,000 of irrigation bills paid by
Delinquencies-Mr. O'Connor sent eight letters
to homeowners for delinquencies, and two excessive delinquencies
are being handled by the attorney.
St. Andrews Association-President Kramer
and Mr. O'Connor attended the St. Andrews at Plum Creek association
meeting on September 27, 2001. Mr. O'Connor reported the elected
homeowner board members are Ron Terborg, President; Al Holowinski,
Vice President; and Tom Flenner, Secretary/Treasurer.
The first board meeting is set for October 17, 2001.
First priorities of the new board will be to select a management
company and subcontractors for landscaping and snow removal. The
annual meeting will be held in December to discuss and ratify
the 2002 budget.
Mr. O'Connor stated that audited financials were
required to be completed and provided to the new board no later
than 60 days from the September 27 meeting date. Any shortfall
as determined by the audited financials will be paid to the association
by Trimark. Two additional issues noted that require Trimark's
handling are to repair the retaining wall along the golf course
units, and to erect a proper street sign at the corner of Mount
Royal Drive and Newport Circle.
ACC Guidelines-Mr. O'Connor noted that grammatical
changes had been made to the guidelines and this revised document
had been provided to both the ACC and Board members. A specific
comment was made that a good job had been done with this document.
Discussion was held regarding how the guidelines
should be copied for distribution. A suggestion was made that
the document be duplexed and mailed to all homeowners with a cover
Such a motion was made, seconded, and passed unanimously.
2002 Dues Payment Coupons-Discussion was
held regarding continuing the coupon booklet for 2002 dues payments.
It was requested that the phone number of Pristine Communities
be printed on the cover. A question was raised as to the use of
electronic debit payments; Mr. O'Connor will research this issue.
The Board also discussed continuing to offer a ten-percent discount
to those homeowners who pay for the entire year by January 31,
Motion to approve the coupon booklet and discount
was made, seconded, and passed unanimously.
Long-Range Planning Committee-A member of
this committee has stepped down, so a replacement is needed.
Motion to seek a replacement for this committee
was made, seconded, and passed unanimously.
2002 Budget-The Long-Range Planning Committee
will propose the 2002 budget at the November meeting. Mr. O'Connor
stated there shouldn't be anything out of the ordinary.
ACC Approval Follow-Up-Discussion was held
about the need for follow-up by the ACC that approved landscaping
has been installed according to plan. Volunteers could assist
ACC members in performing this needed follow-up.
The board discussed adding a sign-off line to the
current form that landscaping has been completed according to
plan. Such a sign-off would be obtained within 30 days of completion.
Motion to instruct ACC to implement a follow-up
program was made, seconded, and passed unanimously.
Mount Royal Landscaping-Mr. Johnson will
advise Mr. O'Connor of the status of the Mount Royal sites. Mr.
O'Connor will send a letter imposing a fine if the landscaping/exterior
work has not been completed.
Annexation Issue-Ms. Van Horn reported to
the board about the annexation of land south of the MedVed auto
complex, proposed for a Burt auto dealership. She suggested the
board send a letter to the Town Council in opposition of this
annexation and proposed usage. Ms. Van Horn agreed to represent
the board at the Town Council meeting on October 18. Mr. O'Connor
will write a letter on behalf of the board for Ms. Van Horn to
present at the meeting.
Real Estate Signs-Discussion was held regarding
multiple real estate signs in the subdivision. Mr. O'Connor will
continue to place calls as necessary on this matter, as well as
write a letter to the Douglas Group about complying with this
Website-The board inquired as to how many
people access the association's website. President Kramer will
advise the board at the next meeting.
Guardrails Over Golf Tunnel-Ms. Van Horn
commented that the guardrails over the golf tunnel are in need
of repainting. Mr. O'Connor advised that the city was responsible
for maintenance of those rails.
Trash Clean-Up-Ms. Van Horn suggested that
walkers pick up trash as they are walking around the neighborhood.
Mr. Renneker suggested a neighborhood clean-up day in the spring.
Bridge Work-Discussion was held regarding
the anticipated work to be done on the Plum Creek Parkway bridge.
Mr. O'Connor advised that the work is being held up because the
permit had not been received in the mail. He further advised that
the work should not affect the current two lanes, which will stay
open during the roadwork. The purpose is to create a four-lane
bridge and install a stop light at the intersection of Plum Creek
Parkway and Plum Creek Boulevard.
Drag Racing on Plum Creek Boulevard-Mr. Rennecker
brought to the board's attention that drag racing continues on
the boulevard. He has spoken with a traffic patrolman assigned
to the area, Officer Peterson, who will issue a ticket if given
a license plate number and vehicle description. It was noted that
the person filing the complaint would have to appear in court
to ensure processing of the complaint.
At 8:00 p.m., a motion was made, seconded, and passed
unanimously to adjourn the meeting.
NEXT BOARD MEETING-Wednesday, November 14, 2001,
7:00 p.m. at Plum Creek Country Club, in the Plum Room.