CALL TO ORDER & VERIFICATION OF QUORUM
The meeting was called to order at 6:00 p.m. by
President Jason Johnson. Also present were Board members Ross
Fife, Christine Foote (Secretary), Mark Kramer (Treasurer), and
Dave Watts, as well as John O'Connor of Pristine Communities,
Inc. Board member Al Holowinski and Tom Flenner (Vice President)
were absent. President Johnson noted there was a quorum.
APPROVAL OF MINUTES
Motion was made, seconded, and passed unanimously
to approve the minutes of October 12, 2005, as presented. The
minutes will be posted on the website.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the October
2005 financial statements, as follows:
- Income year-to-date $ 107,735 budgeted $ 109,337 actual
- Operating expense year-to-date $ 106,299 budgeted $ 121,834
actual
- Net operating income (loss) year-to-date $ 1,435 budgeted $
(12,496) actual
Mr. O'Connor also updated the board regarding several
delinquencies.
OLD BUSINESS
Netafin Project-After discussion, motion
was made, seconded, and passed unanimously to approve the expenditure
of up to $25,000 to purchase the materials for this project. The
purchased materials are not to include any electrical or clock
components.
Master Club HOA-After discussion, motion
was made, seconded, and passed with four in favor, no opposed
and one abstaining vote, to delete Section 3.0 of the Plum Creek
Master Homeowners Association Rules and Regulations. This section
relates to the leasing of homes and required submittal of such
documents to the association. This change to the rules and regulations
is also based on the recommendation of association attorney Rich
Johnston.
NEW BUSINESS
Annual Meeting-After discussion, motion was
made, seconded, and passed unanimously to set the annual meeting
of homeowners for Wednesday, January 11, 2006, at the Plum Creek
Golf Club.
Annual Discount Program-After discussion,
motion was made, seconded, and passed unanimously to approve the
continuation of the annual discount program for 2006 with the
same ten percent (10%) discount if assessments for the entire
year are paid prior to January 31, 2006.
Snow Removal Contract-After discussion, motion
was made, seconded, and passed unanimously to approve the snow
removal contract submitted by Douglas County Maintenance &
Repair (DCMR) for the 2005-2006 snow season.
New Policies and Procedures Required by Colorado
State Law-Separate resolutions were made, seconded, and passed
unanimously to approve each of the following new policies and
procedures as presented, in accordance with Senate Bill 100:
I. Assessment Collection Policy
II. Board of Directors Conflict of Interest Policy
III. Policy Regarding Conduct of Meetings
IV. Notice and Hearing and Enforcement Policy and Procedures
V. Policy Regarding Inspection and Copying of Association Records
VI. Reserve Fund Investment Policy
VII. Policy Regarding the Adoption and Amendment of Policies
All of the approved resolutions will be posted on
the website and all homeowners will be advised of these new governing
documents.
2006 Budget-After discussion, motion was
made, seconded, and passed unanimously to approve the 2006 budget
as presented.
No December Meeting-Mr. O'Connor noted there
will not be a December board meeting.
ADJOURNMENT
At 7:25 p.m., a motion was made, seconded, and passed
unanimously to adjourn the meeting.
ANNUAL MEETING OF HOMEOWNERS-Wednesday, January
11, 2006, at 7:00 p.m. at Plum Creek Golf & Country Club,
331 Players Club Drive