CALL TO ORDER
The meeting was called to order at 7:00 p.m. by
Vice President Bobbie Van Horn. Also present were Board members
Kim Rennecker (Secretary), Al Holowinski, and Jason Johnson. Board
members Mark Kramer (President), Terry Fairley (Treasurer), and
Clyde Simmons were absent. John O'Connor of Pristine Communities,
Inc. joined the meeting in progress as noted below.
VERIFICATION OF QUORUM
Ms. Van Horn acknowledged the Board members present
and noted there was a quorum.
Satsuma Landscaping Hearing-The owner was
not present. After discussion, motion was made, seconded and passed
unanimously to have Mr. O'Connor send a notice that the owner
is in violation of completing installation of landscaping, and
to impose a fine of $25 per day effective November 15, 2001.
Mount Royal Flatwork and Landscaping Status-After
discussion, motion was made, seconded and passed by majority to
have Mr. O'Connor send a notice that the owner is in violation
of completing flatwork at 2625 Mount Royal Drive, and to impose
a fine of $50 per day effective November 1, 2001. Additionally,
Mr. O'Connor will include a notice that the board will waive any
fines incurred at 2635 Mount Royal Drive regarding completion
It was noted that the debris has been removed from
the vacant lots and the port-o-potty has been turned around as
There were no other homeowner issues and the homeowners
forum was closed.
APPROVAL OF OCTOBER 10, 2001, MINUTES
Motion to approve the October 10, 2001, minutes
was made, seconded, and passed unanimously. The minutes will be
posted on the website.
Mr. O'Connor joined the meeting in progress.
Mr. O'Connor reviewed key points of the October
2001 financial statements, as follows:
- Income year-to-date $108,300 budgeted $120,500 actual
- Operating expense year-to-date $111,000 budgeted $ 86,800 actual
- Net operating income(loss) year-to-date $ (2,700)budgeted $
Mr. O'Connor noted that increased income was due
primarily to fewer discounts taken, more fine revenues, as well
as collection of attorney fees on late assessments, and collection
of assessments on new homes as completed. He also noted less irrigation
expense due to reimbursements.
Delinquencies-Mr. O'Connor noted delinquent assessments
from several Newport Circle owners.
Plums at Entrance-It was noted that the plums have
Maintenance Sign-Mr. Johnson reported that this
would be completed as a winter project.
Players Club Villas Fences-A letter was written,
and the response was that fences would be replaced with maintenance-free
plastic style fencing.
Questions-The board asked questions about
the proposed 2002 budget, and Mr. O'Connor responded, as follows.
Why is fine revenue zero in 2002? There is no known
reason to anticipate fine revenue and collection fee income similar
Why is printing and postage expense so much less
than 2001? Minutes are being posted on the website, rather than
printing and distributing by mail.
Christmas tree lights-The board requested
that this line item be increased to $7,500. It was agreed that
Mr. O'Connor would schedule a meeting for Mr. Johnson, Mr. Rennecker,
and himself to meet with IREA to request additional lights along
the median, putting them on a meter for the 45-day period the
Christmas tree lights are up.
Landscape improvements-Discussion was held
about the need for trees and shrubs to be replaced, as well as
the cost for annuals to be planted. It was noted that while perennials
could be less costly initially, they would probably not survive
due to the salt in the sand and would also need to be replaced.
It was suggested that the board hire someone to make a proper
recommendation on this issue. It was also noted that while potentillas
require constant watering to get established, they are then fairly
maintenance-free. Mr. O'Connor will bring the previous architectural
plan to the next meeting and will include on the agenda for further
Maximum assessment-It was noted that, per
the declaration, assessments can be increased based on the CPI
index, and that the maximum assessment is currently $33.12. However,
the assessment will remain at $25 in 2002.
Motion to approve the 2002 budget, as amended, was
made, seconded, and passed unanimously.
Annual Meeting-January 9, 2002-Annual meeting
notice will be distributed with proxy form. Proxies will be collected
in order to have the required quorum. It was suggested that the
notice include "ticklers" as noted below; such as, town
manager invited to attend, discussion of water feature and left
turn lane, etc.
Invitation to Town Manager-After discussion,
motion was made, seconded and passed unanimously that Mr. O'Connor
send a letter to the town manager inviting the manager and appropriate
staff to attend the annual meeting. The letter is to include request
for response on the following topics:
· Temporary street repairs to be replaced with permanent
· Curb repairs
· Repaint guardrails over golf tunnel
· Street study sign
· Traffic on Plum Creek Boulevard (suggested Officer Peterson
· Water feature on Plum Creek Boulevard at Plum Creek Parkway
· Left turn lane at same intersection
Regardless if a town representative will attend
the annual meeting, the above topics need to be addressed, preferably
prior to the annual meeting. Mr. O'Connor will copy Herb Teets
on this correspondence.
Meeting with Herb Teets-Mr. O'Connor will
set up a meeting with Herb Teets and other appropriate town representative
(e.g., Stan Brown's replacement) to discuss the above issues.
Water Feature at Plum Creek Entrance-Mr.
O'Connor reported he had received two estimates to replace the
rubber liner which would require that the entire structure be
dismantled and replaced. The two estimates are $45,000 and $75,000.
This item needs further review and discussion in connection with
the left turn lane issue noted below.
Left Turn Lane-It was suggested that regarding
the work being done on the bridge and at the entrance intersection,
Mr. O'Connor should continue to lobby the Town of Castle Rock
for a left turn lane on Plum Creek Boulevard.
Directors and Officers Liability Coverage-Policy
will be renewed with same coverage; it was agreed that the enhanced
D&O policy is not necessary.
At 8:25 p.m., a motion was made, seconded, and passed
unanimously to adjourn the meeting.
NO DECEMBER MEETING-Next meeting is Annual
Meeting of Homeowners on Wednesday, January 9, 2002, 7:00 p.m.
at Plum Creek Country Club, in the Plum Room.