CALL TO ORDER
& VERIFICATION OF QUORUM
The meeting was called to order at 7:00 p.m. by
President Jason Johnson. Also present were Board members Ross
Fife, Sheila Haulter, Al Holowinski, and Clyde Simmons (Treasurer).
Also present was John O'Connor of Pristine Communities, Inc. Board
members Mark Kramer (Vice President) and Mark Richards were absent.
President Johnson noted there was a quorum.
APPROVAL OF OCTOBER 9, 2002, MINUTES
Motion was made, seconded, and passed unanimously
to approve the October 9, 2002, minutes. The minutes will be posted
on the website.
HOMEOWNERS FORUM
There were no homeowners present, so the homeowners
forum was closed without discussion.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the November
2002 financial statements, as follows:
- Income year-to-date $128,400 budgeted $127,400 actual
- Operating expense year-to-date $129,200 budgeted $115,500 actual
- Net operating income (loss) year-to-date $ (800) budgeted $
11,900 actual
Discussion was held regarding surplus funds at year-end,
which should be approximately $10,000.
Motion was made, seconded, and passed unanimously
to contribute any surplus funds at year-end to the reserve account.
Mr. O'Connor reviewed five delinquencies, including
two habitual parties, one of which has been referred to the association
attorney and a lien filed.
OLD BUSINESS
November 13 Meeting Open Items-President
Johnson stated for the record that the 2003 budget, which was
informally discussed at the November 13 meeting (a non-quorum
meeting), was later approved by the board members via telephone
poll.
Additionally by telephone poll, board members provided
their position on the Town Council issues regarding access to
and from Crystal Valley and Crystal Crossing (aka Heckendorf Ranch)
being developed south of Plum Creek. President Johnson appeared
at the November 25, 2002, meeting on behalf of the association
and related the board's position on these matters. The following
is an excerpt of notes of the November 25th meeting.
The application was approved with the following
condition: The developer will require his contractors/subcontractors
not to use Plum Creek Boulevard as access to his development under
any circumstances. They will be required to use the frontage road,
Douglas Lane and Crystal Valley Parkway access only. An ordinance
will soon be in place enabling the Castle Rock Police Department
to ticket and fine for any such violations.
It was also noted that access to Mount Royal Drive
from Heckendorf Ranch would be an emergency-only access gate for
use solely by police and fire departments.
NEW BUSINESS
Annual Meeting-Mr. O'Connor reported to the
board that the January 8, 2003, annual meeting documents had been
mailed to homeowners. Included in the mailing was a postcard to
be completed and returned if a homeowner wished to receive a printed
copy of the minutes each month, rather than accessing the minutes
on-line.
Mr. O'Connor advised the board that a letter of
resignation had been received from board member Mark Richards,
with an effective date of December 4, 2002. The board accepted
Mr. Richards' resignation.
The annual meeting documents reference the election
of three members. Mr. O'Connor noted that with Mr. Richard's resignation,
there would now be an election of four members.
General discussion was held regarding agenda items
for the annual meeting. Mr. O'Connor noted that the Parks and
Recreation Department had requested 15 minutes on the agenda for
the purpose of discussing the proposed second recreation center.
2001 Audit-Mr. O'Connor reported that the
2001 audit had been completed and submitted. It was noted that
the reserve fund has been adequately funded for future costs as
estimated in the 1998 reserve study.
ADJOURNMENT
At 7:40 p.m., a motion was made, seconded, and passed
unanimously to adjourn the meeting.
NEXT MEETING-Annual meeting of homeowners
will be held Wednesday, January 8, 2003, 7:00 p.m. at Plum Creek
Country Club, in the Plum Room.