CALL TO ORDER
The meeting was called to order at 7:10 p.m. by President Mark Kramer. Also present were Board members Kim Rennecker (Secretary), Al Holowinski, Jason Johnson, and Clyde Simmons. Also present was John O'Connor of Pristine Communities, Inc. Board members Bobbie Van Horn (Vice President) and Terry Fairley (Treasurer) were absent.
VERIFICATION OF QUORUM & PROOF OF NOTICE OF MEETING
President Kramer acknowledged the Board members present, noted there was a quorum, and affirmed proof of notice of the annual meeting. He also thanked those owners present for attending.
APPROVAL OF JANUARY 2001 ANNUAL MEETING MINUTES
After review of the 2001 annual meeting minutes, motion to approve the January 10, 2001, minutes was made, seconded, and passed unanimously. The minutes will be posted on the website.
PRESENTATIONS BY TOWN OF CASTLE ROCK REPRESENTATIVES
President Kramer introduced three Town of Castle Rock representatives, who made short presentations and answered questions—Bob Watts, Public Works Director; Dan Sailer, Highway Engineer; and Don Martz, Transportation Manager. Issues addressed were private streets becoming public streets, bridge project, traffic concerns, light at Plum Creek intersection, road surface repairs, asphalt patching, and drainage problems along Mount Royal.
Discussion was also held regarding clearing sidewalks after snowstorms. Mr. O'Connor advised it was the responsibility of the homeowners to clear sidewalks (except on Mount Royal Drive). According to contract, snow removal by Douglas County Maintenance and Repairs occurs upon 4 inches of snowfall. It was requested that this issue be an agenda item for further discussion at the next board meeting.
Mr. Watts stated if homeowners have any issues, to contact his office for the appropriate party to respond.
PRESIDENT'S REPORT
President Kramer's presentation of “2001 Year in Review” covered the following issues:
• Election of officers
• Audit/Review of financial records
• Analysis of reserve account
• Contracts for landscaping, flowers, property management, sweeping, and snow removal
• 2001 year-end financial information
• Homeowner survey
• Plum Creek HOA web site
• Board's continued due diligence on the extension of Plum Creek Boulevard
• St. Andrews homeowners association board representation
• Agreement for all Master HOA meetings to be held in the Plum Creek Country Club
• Administration of notices of violations, hearings, assessment delinquencies, required repairs and
maintenance on the boulevard, ACC related matters, annual payment discount program, and long
range planning committee for the 2002 budget.
TREASURER'S REPORT
Mr. O'Connor reviewed key points of the 2001 year-end financial statements, as follows:
Budgeted Actual
Revenue $142,792 $144,574
Operating Expense 141,935 109,199
Net Operating Income $856 $35,375
Mr. O'Connor reported that maintenance of Plum Creek Boulevard comprises the majority of operating expenses (41% for landscaping and 14% for utilities). He explained that Plum Creek Boulevard is owned by the city, but the master association is responsible for its landscaping maintenance. He added that this is being 100% funded in accordance with a reserve study.
ELECTION OF DIRECTORS
Nominees for election to the board of directors included Sheila Haulter, Kim Rennecker, and Mark Richards. The nominees each spoke briefly as to their qualifications and interest for the two positions to be voted on.
Mr. Holowinski and Mr. Johnson were appointed by the board as election monitors. Ballots were cast and counted.
The two board members elected were Sheila Haulter and Mark Richards. The board offered its congratulations to the new members.
NEW BUSINESS
Front Entrance Water Feature —Discussion was held concerning the front entrance water feature. Issues included the high cost for repairs and the fact that the city had decided there would be no left turn lane at that intersection. Alternate plans for the water feature were also discussed; suggestions included filling in and turning into planter box, smaller waterfall, sump pump, or moving the feature further south on the boulevard. The board stated no immediate decision would be made on this important community issue.
Motion was made, seconded and passed unanimously to table this discussion until early spring when the water feature would be activated, and at that time to place the water feature on a sub meter to measure consumption of water for one month.
Replanting of Plum Creek Median —Discussion was held concerning water issues, including pressure, availability, and irrigation system.
HOMEOWNER FORUM
New Directory —Mr. O'Connor advised that the cost of a new directory could be $3,000 and added that a printed directory would be obsolete almost immediately due to home sales and that researching homeowner information would be difficult. It was suggested that the directory be posted on the Plum Creek website. It was also suggested that individual homeowner associations provide their owner information to the master association. It was requested that this issue be an agenda item at the next board meeting.
Noise Ordinance for New Home Construction —It was noted that the city ordinance is 7 a.m. to 7 p.m. It was suggested that complaints be filed with the master association, or the individual homeowner associations, who could contact the developer.
Responsibility for Installing Sidewalks —It was noted that the city is responsible for sidewalk installation.
Auto Dealerships —Issues of lights and noise was discussed regarding the current Med Ved dealership and the future Burt dealership. It was noted that issues of this sort should be addressed to the town council, and that their agendas are posted on their website. Owners were encouraged to attend council meetings, which are held the second and fourth Monday each month.
Master Association Board Meetings —It was noted that board meetings are held the second Wednesday each month at the Plum Creek Country Club. Individual homeowner association board meetings are held at separate times. It was suggested that this information be posted on the Plum Creek website as a convenience to all homeowners. It was requested that this issue be an agenda item at the next board meeting.
ADJOURNMENT
At 9:15 p.m., a motion was made, seconded, and passed unanimously to adjourn the meeting.
NEXT MEETING —Regular board meeting on Wednesday, February 13, 2002, 7:00 p.m. at Plum Creek Country Club, in the Plum Room.