CALL TO ORDER
The meeting was called to order at 7:00 p.m. by President Ross Fife. Also present were board members Tom Flenner, Christine Foote, Jason Johnson, Mark Kramer and Dave Watts. Also present was community manager John O'Connor of Pristine Communities, Inc. Board member Al Holowinski was absent.
VERIFICATION OF QUORUM & PROOF OF NOTICE OF MEETING
Mr. O'Connor reported there was a quorum of homeowners present and/or represented by proxy, and affirmed proof of notice of the annual meeting. President Fife asked the board members to introduce themselves and thanked the owners present for attending.
APPROVAL OF 2004 ANNUAL MEETING MINUTES
After review of the 2004 annual meeting minutes, motion to approve the January 14, 2004, minutes was made, seconded, and passed unanimously. The minutes will be posted on the website.
PRESENTATION BOB WATTS, TOWN OF CASTLE ROCK
President Fife introduced Bob Watts, Director of the Public Works Department for the Town of Castle Rock. Mr. Watts gave a presentation on the I-25/Plum Creek Interchange Reconstruction. Karen Feeney of the Finance Department provided additional information. Mr. Watts and Ms. Feeney responded to questions from owners and distributed Transportation Action Plan (T.A.P.) brochures.
Mr. Watts also provided an update on the extension of Plum Creek Parkway.
PRESENTATION KELLY KEICHER, NETAFIN
President Fife introduced Kelly Keicher, Sales District Manager of Netafin. Mr. Keicher gave a presentation on a drip irrigation system that is under consideration by the board to replace the current aged and less efficient system along Plum Creek Boulevard. Duane Farnsworth of Douglas County Maintenance and Repair will provide the board with his recommendation as well.
PRESIDENT'S REPORT
President Fife reviewed the following highlights for 2004:
• Entrance repair of east and west walls
• Water feature would not be able to run year-round
• Directory Diane Jauck provided a brief update, noting the directory would be distributed in February or March
• Water conservation proposed new irrigation system
• Street signs/brackets replaced
• Sidewalk snow clearing done after minimum 2 inches of snowfall within 24 hours
• Safety issue speeding on Plum Creek Boulevard
• Pet pick-up stations three new stations will be installed (two on Mount Royal Drive and one on Plum Creek Boulevard)
FINANCIAL REPORT
Mr. O'Connor reviewed key points of the 2004 financial statements, as follows:
Budgeted Actual
Revenue $137,542 $141,731
Operating Expense 137,250 132,709
Net Operating Income $292 $9,022
Mr. O'Connor provided a comparison of 2004 actual operating expenses to the 2004 and 2005 budgets. He also provided a pie-chart graph to illustrate total year-end expenses by percentage.
ELECTION OF DIRECTORS
President Fife stated there was one board position up for election. He introduced Christine Foote and opened the floor for additional nominations to the two candidates listed on the ballot (the second candidate was not present), but there were none and nominations were closed. Ballots were then cast by the homeowners present. Two owners served as election monitors, who collected and tabulated the ballots and proxies. President Fife announced the election results, as follows:
• Christine Foote 2914 Masters Club Circle 303-660-6238
President Fife congratulated Ms. Foote. He added that officers would be elected at the next board meeting.
HOMEOWNERS' ISSUES DISCUSSED
President Fife and Mr. O'Connor responded to the following issues raised by the homeowners:
• Additional explanation of snow removal requirements
• Budget 2005 comparison and no increase in fees
• Budget reserves are needed to fund future capital costs, such as the irrigation system
• Website bylaws will be posted
• Future development in the Plum Creek area
• Turf grass legality of ordinance by the Town of Castle Rock
ADJOURNMENT
At 8:30 p.m., a motion was made, seconded, and passed unanimously to adjourn the meeting.
NEXT MEETING Regular board meeting on Wednesday, February 9, 2005, at 7:00 p.m. at Philip S. Miller Library, 100 South Wilcox Street.