CALL TO ORDER & VERIFICATION OF QUORUM
The meeting was called to order at 7:00 p.m. by President Mark Kramer. Also present were Board members Ross Fife (Vice President), Al Holowinski (Treasurer), Jason Johnson, and Clyde Simmons (Secretary), as well as John O'Connor of Pristine Communities, Inc. Board members Michael Ford and Sheila Haulter were absent. President Kramer noted there was a quorum.
HOMEOWNERS FORUM
The following questions were asked by owners present and discussed by the board:
What is the status of the U.S. Homes fences? Mr. O'Connor responded that the Plum Creek North board was (still) expected to pass a motion to powerwash the fences and then stain them the same color.
Are sheds allowed in the U.S. Homes subdivision? Mr. O'Connor responded yes.
Is a Plum Creek area directory still under consideration? Mr. Fife offered to speak with Diane Jaunk to ask if she intends to complete this project.
Is a Plum Creek newsletter under consideration? The board responded no.
What is the status of landscaping at the home under construction on Mount Royal Drive? Mr. O'Connor responded that Douglas County Maintenance has been contracted to do this work, which should be completed by the end of June.
Will the drain problem near the culvert on Mount Royal Drive be corrected? Mr. O'Connor responded that this hopefully would be repaired during the current renovation work being done at that location.
The homeowners forum was closed.
APPROVAL OF MAY 14, 2003, MINUTES
Motion was made, seconded, and passed unanimously to approve the May 14, 2003, minutes. The minutes will be posted on the website.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the May 2003 financial statements, as follows:
- Income year-to-date $ 53,100 budgeted $ 52,600 actual
• Operating expense year-to-date $ 32,900 budgeted $ 24,200 actual
• Net operating income year-to-date $ 20,200 budgeted $ 28,400 actual
Mr. O'Connor reviewed for the board the status of several delinquencies.
OLD BUSINESS
Status of Water Feature Project —Mr. O'Connor reported that work was progressing on the water feature and it was expected to be functional by the weekend. He noted that two lights and a skimmer box would be installed, as well as landscaping of flowers, cobblestone and lilacs.
It was suggested that an article and picture of the completed water feature be placed in the area newspapers.
Status of Project to Raise Entrance Signs —Discussion was held regarding finishing these areas with flowers and cobblestone.
Motion was made, seconded, and passed unanimously to have Douglas County Maintenance provide landscaping of flowers and cobblestone for these areas, not to exceed $1,500.
Status of Landscape Violation on Satsuma Place —Mr. O'Connor advised he had sent the owner a letter regarding this violation, but had no response. In accordance with the notice, effective June 20, 2003, a fine will be imposed until the violation is corrected.
NEW BUSINESS
Proposal to Replace Stone Wall at West Side of Entrance —Mr. O'Connor reviewed for the board that this project would be done later this year due to the availability of the contractor and noted that this expense would be paid out of the reserve fund. Mr. Johnson reported that, as requested, he had met with the contractor, Stan Miliniak with Temple Canyon Ventures, who recommends rebuilding the wall. Mr. Johnson stated that, based on his experience and knowledge, this was a competitive bid for the work to be performed and the contractor does excellent work. Mr. O'Connor noted that he expects the work would be completed between the first and third weeks of August.
Motion was made, seconded, and passed unanimously to accept the proposal by Temple Canyon Ventures to complete the wall project.
Landscaping Issue on Cherry Plum Place —Mr. O'Connor reviewed for the board this landscaping issue and advised that a hearing on the matter would be necessary. The board requested Mr. O'Connor send a letter to the owner that a hearing would be scheduled for the July board meeting.
Landscaping Maintenance —Mr. Fife inquired about a certain section of property located south of the library and its apparent lack of maintenance. Mr. O'Connor advised that this area was the responsibility of Douglas County Maintenance, and he would contact DCM about the oversight.
ADJOURNMENT
At 7:45 p.m., a motion was made, seconded, and passed unanimously to adjourn the meeting.
NEXT MEETING—Wednesday, July 9, 2003, 7:00 p.m. at Plum Creek Country Club, in the Plum Room.