CALL TO ORDER & VERIFICATION OF QUORUM
The meeting was called to order at 7:00 p.m. by Vice President Jason Johnson. Also present were Board members Tom Flenner (Secretary), Christine Foote, Al Holowinski (Treasurer) and Dave Watts, as well as John O'Connor of Pristine Communities, Inc. Board members Ross Fife (President) and Mark Kramer were absent. Mr. Johnson noted there was a quorum.
HOMEOWNERS FORUM
No homeowners offered any comments or questions.
APPROVAL OF OCTOBER 13, 2004, MINUTES
Motion was made, seconded, and passed unanimously to approve the October 13, 2004, minutes, as presented. The minutes will be posted on the website.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the October 2004 financial statements, as follows:
- Income year-to-date $ 113,200 budgeted $ 131,800 actual
• Operating expense year-to-date $ 113,400 budgeted $ 109,700 actual
• Net operating income year-to-date $ (200) budgeted $ 22,100 actual
Mr. O'Connor noted that $17,000 had been transferred from the reserve account to the checking account to cover the costs of the entrance wall replacement.
Mr. O'Connor also reviewed for the board the status of several delinquencies.
OLD BUSINESS
Damage to Median —Discussion was held regarding the work being done by Douglas County Maintenance & Repair to repair damage to the Plum Creek Boulevard median.
Extension of Plum Creek Boulevard —Discussion was held regarding the response from the Town of Castle Rock to Mr. O'Connor's letter about the barricades being removed and construction traffic on Plum Creek Boulevard. The Town advised they would monitor this situation.
NEW BUSINESS
Discount Program for 2005 —After discussion, motion was made, seconded, and passed unanimously to approve the discount program for 2005 assessments.
Approval of 2005 Budget —Mr. O'Connor reviewed for the board the proposed 2005 budget, noting no increase in assessments and no major changes (including no increase in management fees). Additional discussion by the board included additional electrical outlets for holiday decorations, line-of-sight landscaping issues and plan for future dialogue regarding sidewalks, speed issues and roundabouts.
Motion was made, seconded, and passed unanimously to approve the 2005 budget.
2005 Annual Meeting —Mr. O'Connor suggested that the annual meeting agenda include a presentation on alternative irrigation systems. He will also invite Bob Watts, Director of Public Works, to make a presentation on the future Plum Creek Parkway interchange.
Ms. Foote indicated her interest in continuing to serve on the board. Mr. Watts will give Mr. O'Connor the name and phone number of another individual who may be interested in serving on the board.
After discussion, motion was made, seconded, and passed unanimously to serve refreshments at the annual meeting. Mr. Johnson will negotiate the price with the club.
Pet Pick-Up Stations —Discussion was held about the need for additional pet pick-up stations, where they might be placed, the type of station, cost, and signage.
Motion was made, seconded, and passed unanimously to install three pet pick-up stations, at locations to be determined along Mount Royal Drive (two stations) and Plum Creek Boulevard (one station). They will be identical to the wooden stations currently used (cost $800 per unit) and should be installed by the end of the winter season. Signage will also be installed on all pick-up stations stating, “It's the law.”
CAI Board Class —Mr. Watts suggested a CAI class that would be beneficial to the board members.
No December Meeting —Mr. O'Connor noted there will not be a December board meeting.
ADJOURNMENT
At 7:50 p.m., a motion was made, seconded, and passed unanimously to adjourn the meeting.
NEXT MEETING —Annual Homeowners Meeting on Wednesday, January 12, 2005, 7:00 p.m. at Plum Creek Country Club, in the Plum Room.