CALL TO ORDER & VERIFICATION OF QUORUM
The meeting was called to order at 7:00 p.m. by President Mark Kramer. Also present were board members Ross Fife (Vice President), Tom Flenner, Sheila Haulter, Al Holowinski (Treasurer), Jason Johnson and Clyde Simmons (Secretary), as well as John O'Connor of Pristine Communities, Inc. President Kramer noted there was a full quorum.
HOMEOWNERS FORUM
No owners were present, so a homeowners forum was not held.
APPROVAL OF OCTOBER 8, 2003, MINUTES
Motion was made, seconded, and passed unanimously to approve the October 8, 2003, minutes. The minutes will be posted on the website.
MANAGEMENT REPORT
Mr. O'Connor reviewed key points of the October 2003 financial statements, as follows:
- Income year-to-date $ 113,800 budgeted $ 113,500 actual
• Operating expense year-to-date $ 99,300 budgeted $ 109,200 actual
• Net operating income (loss) year-to-date $ (2,100) budgeted $ 4,300 actual
Mr. O'Connor noted that operating expenses were adjusted for water feature renovation, water feature electrical and replacement of entrance walls, which are reserve expenses.
Mr. O'Connor also reviewed for the board the status of several delinquencies.
OLD BUSINESS
Accrued Fines for Mount Royal Drive Landscaping —Mr. O'Connor advised the board that a letter had been sent to the owner requesting payment of $2,300 in accrued fines.
Invoice for Irrigation Costs —Mr. O'Connor advised the board that a letter had been sent to the owner of two tracts of land on each side of Plum Creek Boulevard at the Plum Creek Parkway intersection requesting payment of $2,744.04 for reimbursement of irrigation costs.
Utility Department Request for Information —Mr. O'Connor advised the board that a response had been sent to the Utility Department stating that the information requested in their letter of October 7, 2003, regarding irrigation for 2003 had been provided to them in the spring of 2003 and approved by their office.
NEW BUSINESS
2004 Draft Budget —Discussion was held regarding the 2004 draft budget. The board was in agreement to continue the annual payment discount program. Mr. O'Connor noted that replacement of the stone wall on the east side of the entrance in the amount of $16,000 is the only capital expenditure project expected during 2004.
After discussion, motion was made, seconded, and passed unanimously to accept the 2004 draft budget as submitted.
Water Feature —Discussion was held regarding operating expense of the water feature, specifically the concern for ice build-up if operated during below-freezing temperatures. The two options discussed were if the water feature could be operated safely and effectively by adding antifreeze; if not, to shut down the water feature during extremely cold weather. The board requested Mr. O'Connor to determine if antifreeze was a valid option. It was noted that if the water feature would be turned off over the holidays due to cold weather, holiday lights would be displayed instead.
ANNUAL MEETING
Discussion was held regarding the Annual Meeting of Homeowners on January 14, 2004. Three board positions will be up for election. Coffee, ice tea and cookies will be served.
ADJOURNMENT
At 7:45 p.m., a motion was made, seconded, and passed unanimously to adjourn the meeting.
NEXT MEETING —No December meeting. Next meeting is the Annual Meeting of Homeowners on Wednesday, January 14, 2004, 7:00 p.m. at Plum Creek Country Club, in the Plum Room.